Executive Chief of Staff

Holganix•West Chester, PA

About The Position

The Holganix team is searching for a Chief of Staff to directly enable our CEO & Founder Barrett, to operate at his highest level. This is a high-trust, high-impact role for someone who has already built their career inside complex organizations and knows how to create clarity, momentum, and accountability around senior executives. You will work closely with our Chief of Staff, Kaity. Day to day, however, much of your work will be in direct service of Barrett: managing priorities, functioning as a gatekeeper and execution partner, ensuring that important work actually moves forward. If you are energized by building systems, protecting executive focus, holding teams accountable with empathy and rigor, and operating with discretion in high-stakes environments, this role will feel like home. About Holganix Holganix and the American Farmer are revolutionizing the way we grow—restoring life to the soil to create healthier farms and food, delivering Thrivability for all. We have pioneered a practical, science-backed, measurement-based approach to regenerative ag that immediately boosts soil biology to help farmers reduce chemical inputs—without sacrificing yield or profit. At the heart of it all is Bio 800+, a living, breathing microbial formula packed with over 800 species of diverse, naturally occurring soil microbes. It’s like a probiotic for your soil—rebuilding structure, improving nutrient and water efficiency, and taking carbon from the air and delivering it to the plant's roots where it fuels growth, nutrient uptake, and yield. Restoring soil health across America means better crops with bigger yields, fewer chemicals, lower farm costs, stronger water retention, and less erosion. Holganix is more than a living liquid product. First, we pair Bio 800+ with Horizons — our best-in-class data intelligence program that uses soil testing, satellite imagery, and equipment-level insights to help farmers adopt regenerative practices that are scalable, verifiable, and built for long-term impact. Then, through HGX, our sustainability platform, we connect farmers with corporate partners investing in soil health—so growers are valued not just for what they grow, but how they grow it.

Requirements

Exceptional prioritization and decision-making ability
Strong executive presence and judgment
Ability to operate at both high-level strategy and detailed execution
Excellent written and verbal communication skills
High emotional intelligence and stakeholder awareness
Ability to manage competing demands with discipline and clarity
5–12+ years of experience in executive support, operations, consulting, senior project management, or Chief of Staff roles
Proven experience working closely with senior executives or founders
Demonstrated ability to manage complex priorities and drive execution
Experience in high-growth or fast-paced environments preferred
Experience in software i.e. MS, Project Management (we use Monday.com), CRM (we use HubSpot)
Highly organized, detail-oriented, and execution-driven
Proactive, anticipatory, and solutions-focused
Discreet, trustworthy, and dependable
Comfortable operating in ambiguity and fast-moving environments
Strong sense of ownership and accountability
Impeccable discretion and judgment

Nice To Haves

Passion for or background in sustainability, farming, gardening, or food is a plus but not required
Preference for candidates in Philadelphia for occasional in-person work

Responsibilities

CEO Prioritization and Time Management
Own and aggressively manage the CEO’s calendar, inbox, and daily flow
Filter, prioritize, and respond to inbound communications on behalf of the CEO when appropriate
Ensure Barrett is consistently focused on highest-impact work
Act as a gatekeeper , balancing accessibility with protection of time and attention
Prepare the CEO for all meetings with clear context, objectives, and desired outcomes
Executive Operations and Communications
Manage and organize email communications, follow-ups, and key correspondence
Draft, refine, and send communications on behalf of the CEO
Ensure all commitments, decisions, and action items are captured and executed
Maintain a clear system for tracking priorities, stakeholders, and ongoing workstreams
CEO-Centered Project Management
Manage and occasionally lead key projects directly tied to the CEO’s priorities
Translate Barrett’s ideas into structured plans, timelines, and deliverables
Drive execution by coordinating across teams and holding stakeholders accountable
Identify bottlenecks and ensure consistent forward progress
Anticipation and Problem Solving
Proactively identify risks, gaps, and opportunities before they surface
Anticipate the CEO’s needs across both business and operational contexts
Bring structure and solutions to ambiguous or fast-moving situations
Operate with a strong bias toward action and ownership
Executive Leverage and Culture
Reinforce a culture of accountability, responsiveness, and high performance
Model professionalism, discretion, and sound judgment
Increase the overall effectiveness of the leadership team by improving CEO access and clarity
Act as a trusted, confidential partner to the CEO