Executive Specialist

Wells Fargo & Company•Charlotte, NC

4d•Onsite

About The Position

Wells Fargo is seeking an Executive Specialist who will provide a high level of professional support, including a balance of senior executive-level administrative work and ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables, and pulling routine reports.

Requirements

2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Nice To Haves

Experience as an Executive Assistant within the financial services industry.
Experience supporting senior-level leaders/executives.
Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings, events, and onboarding.
Experience with Wells Fargo systems such as Workday, Talent Management, HRG, My Concur, or GL31 Income Statements.
Experience writing and editing internal communications, including corporate and executive-level communications.
Experience synthesizing data from multiple sources and presenting it in appropriate formats.
Experience reviewing and preparing expense reports for leaders.
Advanced Microsoft Office skills, including Outlook, Excel, Word, PowerPoint, LiveMeeting, and SharePoint.
Ability to develop partnerships and collaborate with other business and functional areas.
Ability to execute in a fast-paced, high-demand environment while balancing multiple priorities.
Ability to take initiative and work independently with minimal supervision in a structured environment.
Strong organizational, multitasking, and prioritization skills.
Strong time management skills and ability to meet deadlines.
Ability to deliver concise, time-critical information to all levels of management, technology, and business teams.
Ability to leverage problem-solving and advanced judgment skills to make decisions in situations where there are no established procedures.
Ability to be flexible and adjust plans quickly to meet changing business needs.

Responsibilities

Primary support for Head or Payments Operations with goal to maximize their time through calendar management
Participate in less complex administrative duties to one or more members of more experienced management and contribute to the overall effectiveness of the team.
Identify opportunities for improving or implementing processes and tools within the executive business management functional group.
Assist with compilation of research, budget, and statistical data for financial planning initiatives.
Establish and implement office procedures and controls; handle sensitive customer issues and confidential correspondence.
Present recommendations for resolving more complex situations and exercise independent judgment while developing understanding of the function, policies, procedures, and compliance requirements.
Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals.
Interact with shareholders, regulatory agents, media, and internal and external customers.