Executive Specialist System Leadership Team

Corewell Health • Grand Rapids, MI

4d • Onsite

About The Position

Provides a wide range of complex services to support System Leadership Team level executives who are engaged in the strategic management of the organization. Proactively relieves executives of workload through a multitude of avenues including (but not limited to): supporting the everyday running of the System Office in partnership with the Sr. Executives Specialist supporting the President & CEO, the strategic management of complex calendars to implement operating rhythms for the executives and ensure proper preparation, the anticipation of issues before they arise, understanding the needs of the executives and helping to address gaps and opportunities, as well as through the recommendation of creative solutions to problems. Administrative tasks such as answering questions, furnishing information, composing correspondence, gathering data and information, developing and maintaining agendas for key meetings in an anticipatory manner, as well as owning and optimizing travel logistics for the executives are within the scope of responsibility. This masterful problem-solver and organizational force, who is flexible and adaptable to changing business needs, performs all duties necessary to ensure the executives meet their working obligations and deadlines in an as efficient and productive manner as possible. BH: Provides a wide range of complex services to support the President/CEO and the office of the President who are engaged in the strategic management of the organization.

Requirements

• Associate's Degree or equivalent
• 5 years of relevant experience in the capacity of providing support to senior-level executives

Nice To Haves

• Bachelor's Degree

Responsibilities

• Improves the productivity of the applicable executives by diligently working behind the scenes and partnering with others to limit distractions from entering the purview of the executives, thus allowing them to focus on the highest leverage opportunities.
• Utilizes the appropriate software applications to maximize efficiency and effectiveness of the executives’ workloads.
• Consistently and proactively suggests and introduces new ways of working to improve effectiveness.
• Schedules appointments and manages the complex calendar to ensure that the executives meet their commitments. Exercises independent judgment regarding priorities/rescheduling.
• Initiates communication to ensure an efficient calendar of events. Provides support to the executives for the coordination of meetings, including making arrangements for meetings (coordination of all logistics, i.e. location, equipment, supplies, food and beverage, guest participant directions and accommodations, etc.). Takes and transcribes minutes of meetings as requested and follows up on action items/key meeting decisions as appropriate.
• Relieves executives of work by answering questions and furnishing information, reviews incoming correspondence and routes the correspondence to the appropriate individual.
• Composes replies and additional communications as appropriate. Is articulate and a good communicator.
• Screens phone calls, and provides information required for the routine, ongoing conduct of business. Refers exceptional or complex situations to the executives for further action.
• Prepares complex confidential information such as documents, reports, charts, and graphs using a variety of software.
• Creates executive level communications and presentations. Independently maintains accountability for completion of assigned projects/assignments. (As this is a ‘trust-based position’ – scope and depth of assignments could be expanded / moderated.)
• Resolves problems requiring in-depth knowledge of organization policies and procedures and projects in process. Relays information regarding organization policies. Informs executives of any deviation on items requiring his/her/their attention.
• Partners with key stakeholders to coordinate and administer activities related to applicable Board of Directors and related committees. Responsible for planning meetings, generating reports, meeting minutes and materials, and communicating with board members regarding related activities. Works closely with board members and committees to achieve organizational goals.
• Partners with fellow Executive Specialists supporting the System Leadership Team to ensure the efficient running and management of the System Office. Duties include helping with the oversight and management of the physical office space, supplies, hospitality activities, etc.
• Provides guidance, support and direction to other administrative support personnel within their respective business entity and amongst the broader team. Serves as an informal leader and may provide back-up to other team members in their absence.
• Establishes and maintains positive, effective working relationships with internal and external stakeholders and functions as an ambassador of the executive and shares our core values with health consumers, partners and employees.
• Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree