Executive Senior Coordinator

Blue Cross and Blue Shield Association•Chicago, IL

12d

About The Position

Ensures the effectiveness and efficiency for an executive or team by providing full range of secretarial, administrative and project support, exercising confidentiality, tact and diplomacy. Routinely composes original correspondence for self and others and follows up on outstanding items for resolution Performs typing, filing, copying and recording of documents, letters or correspondence and creation of presentations for others Regularly coordinates and prepares timely and accurate reporting of data and information, working with other internal departments as necessary Routinely handles, reviews, or files contracts, agreements, and other confidential documents. Routinely engages in personal interactions requiring discretion and tact Coordinates and helps plan department-wide or other important meetings, including creating agendas and meeting materials, and taking minutes or notes Monitors department/unit's budget, identifies and attempts to reconcile or explain variances for supervisor's review Monitor progress on larger projects or independently manages smaller projects and initiates follow up actions to address delays or questions Manages calendar for executive or for team; exercises independent judgment to prioritize schedule items Screens incoming calls, resolves issues for self and others, and forwards only unusual situations to appropriate parties as necessary Coordinates travel arrangements; prepares, submits and follows up on resulting expense reports

Requirements

High School/GED Required
Bachelor's Degree or equivalent experience
4+ Years of experience
Demonstrated PC skills and related proficiency with MS Office applications, internet, & intranet.
Advanced knowledge and understanding of Outlook, Word, Excel and PowerPoint.
Ability to prioritize workflow and exercise independent judgment.
Ability to assess a situation and determine appropriate action in absence of supervisor.
Ability to handle confidential information with discretion.
Effective diplomatic & communication skills
Customer service orientation, ability to take initiative and ability to adapt to changing priorities
Demonstrated scheduling, meeting/conference coordination and organizational skills
Prior budget and project coordination, monitoring and follow up experience

Responsibilities

Provides full range of secretarial, administrative and project support.
Composes original correspondence and follows up on outstanding items.
Performs typing, filing, copying, recording of documents, and creation of presentations.
Coordinates and prepares timely and accurate reporting of data and information.
Handles, reviews, or files contracts, agreements, and other confidential documents.
Engages in personal interactions requiring discretion and tact.
Coordinates and helps plan department-wide or other important meetings, including creating agendas and meeting materials, and taking minutes or notes.
Monitors department/unit's budget, identifies and attempts to reconcile or explain variances.
Monitors progress on larger projects or independently manages smaller projects and initiates follow up actions.
Manages calendar for executive or team, prioritizing schedule items.
Screens incoming calls, resolves issues, and forwards unusual situations.
Coordinates travel arrangements and prepares/submits expense reports.