Executive Secretary II (5773)

THE SALVATION ARMY • Jackson, MS

1d • Onsite

About The Position

This position is responsible for managing and overseeing the administrative functions of the Program and Women’s Ministry and Personnel and Property’s departments to ensure effective and timely workflow processes. The role involves managing all modes of communication, handling routine to complex issues, managing calendars for divisional events, and coordinating administrative responsibilities for Salvation Army conferences, councils, seminars, and special meetings. Additionally, the position handles administrative functions for the annual Divisional Program Review and employee events, which may include physical tasks related to event setup.

Requirements

• Associate’s degree in Business, Finance, or related field
• Four years progressively responsible experience performing administrative work in a general office
• At least two years working at the executive level
• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to perform routine mathematical computations.
• Ability to key information into a computer.
• Ability to sort and file documents alphabetically and numerically.
• Valid state driver’s license

Responsibilities

• Manages and oversees the administrative functions of the office(s) to ensure effective and timely workflow processes.
• Manages all modes of communication into and out of the office(s); handles routine to complex issues, ensuring that only those requiring authorization, input, and/or approval are funneled through the supervisors.
• Manages calendar for divisional events, invitations, conferences, meetings, visits, etc. requiring participation of or input from the supervisors.
• Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of Salvation Army conferences, councils, seminars, and special meetings.
• Handles the administrative functions of the annual Divisional Program Review and employee events, i.e. setting tables, ironing tablecloths, assisting in preparing and/or setting out food, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree