EXECUTIVE SECRETARY I - UMP

State of Illinois•Springfield, IL

5d•$4,414 - $5,926•Onsite

About The Position

The Illinois Department of Transportation seeks to hire an Executive Secretary I to perform responsible secretarial and administrative duties in support of both the Program Development and Studies and Plans Engineers, and staff. The ideal candidate, under the direct supervision of the Program Development Engineer and indirect supervision of the Studies and Plans Engineer, will function independently within the framework of organizational policies, exercising initiative and independent judgment on the promulgation and interpretation of the bureau's policies and programs.

Requirements

Requires knowledge, skill and mental development equivalent to the completion of two years secretarial or business college and one year secretarial experience, or completion of high school and three years secretarial experience.
Requires the ability to keyboard accurately at 55 wpm.
This class is included as an Upward Mobility Credential Title. Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Nice To Haves

Prefers knowledge of word processing software (Microsoft Word, Excel, Access, PowerPoint and Outlook) and IBM Mainframe Emulation.
Prefers working knowledge of office practices, procedures, business English and spelling.
Prefers ability to maintain clerical records and prepare reports for such records.
Prefers ability to follow oral and written instructions.

Responsibilities

Performs secretarial and administrative duties for the Program Development and Studies and Plans Engineers.
Consults and advises the Program Development and Studies and Plans Engineers on departmental methods, procedures and interpretations of departmental policies and programs.
Performs secretarial support functions for 40 - 55 engineering and technical staff, organizing and prioritizing workload independently.
Serves as receptionist for the Program Development and Studies and Plans Engineers.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
12 Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn 12 paid Sick Days annually
New Employees earn 10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
Employees earn 3 paid Personal Days annually
13-14 paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources