Executive Secretary-General Manager

Spring Independent School District•Houston, TX

About The Position

The General Manager, Executive Secretary is responsible for assisting the General Manger in the daily operation in the office. As well as the planning, implementing, directing and maintaining of District programs by providing a wide variety of complex and confidential executive administrative and secretarial support. The position will also be responsible for analyzing requests, providing recommendation for action and communicating information on behalf of the General Manager. Duties performed require considerable confidentiality, initiative, tact and independent judgment. The classification requires leadership qualities such as adaptability, flexibility, dependability and accountability. Much of the work requires a high degree of professional, independent initiative and self-discipline. Spring ISD employees are expected to act with integrity, support and demonstrate our core values, communicate in a clear and respectful manner and seek to continuously improve self-performance and processes.

Requirements

High School Graduate or GED from an accredited institution
Three years’ administrative experience
Proficient in Microsoft Office including Word, Excel, Access and Power Point.
Proficiency in general office skills, including office management and organization
Excellent proofreading and grammatical skills
Self-motivated with strong communication and interpersonal skills
Demonstrated ability to prioritize tasks and coordinate multiple projects
Demonstrated strong work ethic and ability to meet assigned deadlines
Proficiency in the use of Board Book
Experience with the Open Meetings Act and public information requests

Nice To Haves

60+ hours of college coursework
Five+ years of successful experience as an administrative or executive secretary

Responsibilities

Manage the office duties for the General Manager-Operations in an efficient and organized manner.
Contact vendors for quotes and work with them on price increases and product availability.
Input requisitions and process purchase orders and ensure timely payments.
Receive and screen communications including telephone calls, mail and email messages, using independent judgment to determine priority attention; researches and responds to communications as appropriate.
Make various conference, hotel and travel reservations as well as prepare travel reimbursement expense payment authorizations for the Federal and State Compliance Department.
Order and maintain office supplies and materials
Maintain a schedule of appointments and meetings, including reminders as appropriate.
Accurately produce documents, presentation materials and reports.
Compose basic business correspondence.
Maintain confidentiality of information and data related to office operations.
Maintain regular, prompt and reliable attendance.
Generate board notices and agendas as needed.
Perform other duties as assigned.