EXECUTIVE SECRETARY II (UMP)

State of Illinois•Springfield, IL

7d•Onsite

About The Position

The Illinois Department of Transportation is seeking to hire an Executive Secretary II. The successful candidate under general direction of the Engineer of Bridges and Structures, performs responsible secretarial and administrative duties functioning independently within the framework of organizational policies and exercising initiative and independence on the promulgation and interpretation of the policies and programs. Performs a variety of complex clerical and technical functions; develops and recommends new and revised policies and procedures; and renders responsible managerial leadership and discretion to initiate and coordinate staff operations required in the implementation of administrative policies and complex support functions. Ensures compliance w ith departmental safety rules.

Requirements

Knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college and two (2) years of secretarial experience or completion of high school and four (4) years of secretarial experience.
Requires ability to keyboard accurately at 55 wpm.
Qualifying state employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.
Successful completion of a background screening.

Nice To Haves

Prefers extensive knowledge of computer program applications.
Prefers ability to establish and develop written instructions and procedures.
Prefers ability to apply human relations skills in interaction with management, representatives of government, and private industry and the public.
Prefers ability to communicate clearly and effectively both orally and in writing.
Prefers the working knowledge of agency programs, rules, and regulations.
Prefers thorough knowledge of the principles of office management.
Prefers thorough knowledge of composition, grammar, spelling, and punctuation.

Responsibilities

Performs secretarial duties for the Engineer of Bridges and Structures.
Reads and distributes incoming correspondence for the Engineer of Bridges and Structures.
Receives visiting officials, representatives and departmental heads as required.
Consults and advises the Engineer of Bridges and Structures on departmental methods, procedures and interpretations of departmental policies and programs.
Performs support functions for the Bureau of Bridges and Structures.
Records all appointments and correspondence for the Engineer of Bridges and Structures reminding them of upcoming appointments and meetings; and ensuring that the necessary correspondence, reports, and materials for the meeting are available.
Reviews file indexing of office records ensuring accurate filing.
Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Benefits

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
(12) Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn (12) paid Sick Days annually
New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
Employees earn (3) paid Personal Days annually
(13-14) paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources