Executive Project Manager - Christian Ministry

OurCalling•Dallas, TX

2d•$50,000 - $60,000•Onsite

About The Position

The Executive Project Manager (EPM) serves as a strategic advisor to the CEO, supporting executive communications, project management, and daily operations in a fast-paced, technology-driven ministry environment. The EPM ensures the CEO’s time and focus are effectively allocated, while advancing high-priority organizational initiatives and public leadership responsibilities. Additionally, this role will interact directly with and support the C-Suite as needed. OurCalling is a sophisticated, technology-supported, and technology-development nonprofit and this position requires confidence and competence in adopting and using a wide range of technical tools including project management tools, business intelligence, using/building dashboards, Apple-based applications and technologies. The primary workspace will be in downtown Dallas at the OurCalling navigation center.

Requirements

Bachelor’s degree or comparable work experience
Minimum of 7 years’ experience within systems development and/or project management environments
Minimum of 7 years’ experience managing administrative matters
Proven experience using Notion or a comparable system for building, maintaining, and administering projects and workflows for multiple individuals and teams
Demonstrable track record of success administering project-centric environments with excellence, managing multiple priorities and deadlines
Experience managing all travel logistics on an individual or teams’ behalf, including detailed itinerary planning, booking flights, hotels, and ground transportation, and providing real-time support for any travel disruptions. This includes considering personal preferences and having contingency plans.
Excellent skills in planning, organizing, and managing calendars, correspondence, and other daily responsibilities for an executive leader or a project team
Excellent problem-solving and conflict management abilities
Excellent attention to detail and organizational skills while working autonomously, with minimal or no supervision
Experienced in maintaining high standards of performance, quality, credibility, and integrity
Kind, humble, friendly demeanor; a team-player, able to effectively communicate with all internal and external stakeholders including staff, donors, volunteers, and neighbors experiencing homelessness
Able to maintain a high level of professionalism and confidentiality while creating a great customer or stakeholder experience
Commitment to serving the homeless community and advancing the vision and mission of OurCalling
Upholding a close and growing relationship as a disciple of Jesus Christ

Nice To Haves

previous experience working in a faith-based organization
Experience with dashboards like Klipfolio, automation platforms like Zapier, and being comfortable using and learning various new technologies

Responsibilities

Coordinate with the Executive Assistant to manage and prioritize the CEO’s calendar, speaking schedule, and travel logistics for all ministry and public engagements.
Oversee and coordinate cross-departmental projects, maintaining momentum and clarity from planning through execution.
Prepare executive briefings, research meeting topics and attendees, and ensure the CEO is fully prepared for meetings, events, and presentations.
Produce high-quality reports, dashboards, and presentations to support decision-making and stakeholder communications.
Maintain strong lines of communication between the CEO and internal/external partners.
Proactively manage the CEO’s daily and long-term schedules to optimize time for strategic objectives, meetings, and external commitments.
Curate and deliver concise briefing materials, background notes, and recommendations ahead of meetings and public events.
Anticipate conflicts or schedule changes, resolving issues swiftly to ensure smooth transitions and effective agenda management.
Provide high-level clerical and administrative support: maintain organized files, manage correspondence, prepare documents, and ensure critical information is accurately recorded and easily accessible.
Serve as a trusted gatekeeper and main point of contact for the CEO by screening communications, calls, and visitors, minimizing disruptions, and redirecting or handling general queries and requests as appropriate.
Ensure the utmost confidentiality in all matters relating to leadership decisions, sensitive projects, and proprietary or personal information; exercise sound judgement and professional discretion as a representative of the CEO’s office.