Executive Project Manager / Executive Assistant To CEO

ALL IN ONE Employment Services•Miami, FL

4d•Onsite

About The Position

We are seeking a high-level Executive Project Manager / Executive Assistant to the CEO to serve as the CEO's right hand while coordinating real estate development, construction, and investment projects. This is a high-trust, high-impact position combining executive leadership support, project management, real estate development, construction coordination, financial analysis, and business operations. The ideal candidate has substantial experience in real estate development and construction, exceptional organizational and analytical skills, strong business judgment, and the ability to independently drive projects, solve problems, manage professionals, and make sure priorities get completed.

Requirements

7+ years of progressive professional experience, with significant experience in real estate development, construction, project management, or related fields.
Proven experience managing complex projects and coordinating multiple professionals and stakeholders.
Strong understanding of real estate development, construction processes, due diligence, zoning, entitlements, permitting, contracts, and project administration.
Strong financial and analytical skills with the ability to understand budgets, construction draws, project costs, financial reports, and investment information.
Exceptional organizational skills and attention to detail.
Strong Excel and Microsoft Office skills; highly comfortable with technology, online research, and business software.
Excellent written and verbal communication skills.
Ability to operate independently, prioritize effectively, and work with minimal supervision.
Strong business judgment, discretion, professionalism, and problem-solving ability.
Ability to communicate effectively with CEOs, investors, attorneys, lenders, contractors, architects, engineers, consultants, and government officials.

Nice To Haves

Bilingual English/Spanish is preferred.

Responsibilities

Serve as the CEO's primary organizational and operational partner.
Manage calendars, priorities, meetings, communications, follow-ups, and action items.
Prepare executive reports, presentations, summaries, analyses, and decision-making materials.
Research and organize information for strategic business decisions.
Handle confidential matters and occasional personal-assistant responsibilities with discretion.
Draft, review, and coordinate business documents and correspondence.
Coordinate multiple real estate development, construction, redevelopment, and investment projects.
Manage projects from pre-acquisition due diligence through entitlement, permitting, construction, and completion.
Coordinate with developers, general contractors, architects, engineers, attorneys, consultants, subcontractors, lenders, investors, and government agencies.
Track project schedules, budgets, milestones, deliverables, risks, and critical deadlines.
Drive professionals and consultants to meet project milestones and deliverables.
Manage and track RFIs, submittals, change orders, permits, inspections, contracts, and project documentation.
Identify project risks, delays, cost issues, and opportunities and escalate them appropriately.
Support land acquisition and redevelopment due diligence.
Research zoning, land use, entitlements, permits, development regulations, demographics, market conditions, and comparable projects.
Review market studies, feasibility studies, demographic reports, and other research.
Assist with development budgets, project feasibility, cost analysis, and schedule analysis.
Coordinate with legal counsel regarding contracts, purchase agreements, development agreements, and other legal documentation.
Review project budgets, construction costs, invoices, draws, approved change orders, and financial documentation.
Compare construction draws against budgets and project costs.
Coordinate with banks, lenders, inspectors, accounting, and finance teams.
Prepare financial and operational reports for the CEO, ownership, and investors.
Analyze project performance, cost variances, schedules, and financial risks.
Assist with investor reporting and executive-level financial analysis.
Prepare weekly project and executive status reports.
Attend project and leadership meetings and ensure action items are completed.
Maintain organized digital and physical records.
Coordinate insurance, banking, legal, accounting, and other professional services.
Support office operations and maintain strong relationships with vendors and external professionals.
Anticipate needs, identify problems before they become issues, and independently move priorities forward.