Executive Project Coordinator

Rincon Family Services•Chicago, IL

16d•$40,000 - $60,000

About The Position

The Executive Project Coordinator is a core creative, strategic, and communication partner within the Office of the President & CEO. This role advances the executive vision through brand-aligned design, narrative development, strategic communication, and high-impact project coordination. The coordinator safeguards and expresses the creative voice, image, and narrative identity of the Office, ensuring that every project, message, visual asset, presentation, event, and public-facing communication reflects: the CEO’s direction, institutional priorities, aesthetic coherence, and the unified executive brand across all agencies. Working closely with the President & CEO, the Executive Assistant, MARCOM Department this role translates complex concepts into compelling storytelling, powerful visuals, polished messaging, and mission-driven philanthropic communication. The coordinator leads multi-departmental projects requiring precision, clarity, discretion, and executive-level execution. This role plays a central part in strengthening philanthropic investment, elevating donor engagement, building narrative impact, and supporting marquee initiatives championed by the President & CEO.

Requirements

High attention to detail
Creative and solutions-focused
Brand and mission awareness
Strong writing & design capabilities
Confidentiality and emotional intelligence
Adaptability and time management
Professional presence
Associate’s degree required; Bachelor’s in Communications, Marketing, Graphic Design, Public Relations, or related field preferred.
2–4 years of relevant experience in branding, communications, digital media, or executive support.
Demonstrated skill in writing, design, social media strategy, and narrative production.
Proficiency in Canva, Adobe Creative Suite, or similar design platforms.
Photography/Videography experience required.
Ability to manage multiple deadlines, travel, and operate calmly under pressure (drive must have a car, travel international.

Nice To Haves

Bilingual (English/Spanish) preferred.

Responsibilities

Craft and refine executive messaging, speeches, statements, visual concepts, and narrative frameworks.
Translate CEO-driven ideas into polished storytelling, impactful presentations, and high-quality communication products.
Produce communication materials for philanthropic initiatives, donor cultivation, and strategic partnerships.
Protect the integrity, tone, rhythm, and emotional resonance of the CEO’s voice across all platforms.
Ensure all creative outputs honor and preserve the CEO’s image, design standards, and artistic vision.
Lead executive branding, visual identity, narrative style, and digital symmetry across agencies.
Produce branded materials, executive presentations, event visuals, and mission-aligned design packages.
Maintain the Executive creative archive (photos, speeches, messages, assets, historical documentation).
Manage the CEO’s social media, digital messaging, visual storytelling, and curated public presence.
Capture photography and videography at executive events, community engagements, and interagency activities.
Oversee digital content planning, posting schedules, and analytics for executive communication channels.
Elevate visibility through timely, meaningful storytelling that reflects executive priorities.
Support the creation of donor-focused messaging, recognition language, and investment-aligned campaigns.
Assist in crafting compelling stories of impact for philanthropic partners and fundraising initiatives.
Partner with the Fundraising Manager and Development staff on digital assets, donor materials, and event-related communication.
Lead multi-departmental projects requiring coordinated timelines, brand alignment, and executive-level precision.
Support marquee events, CEO-led initiatives, board-related presentations, and mission-driven campaigns.
Manage annual event calendars, signature moments, and approved digital posts.
Collaborate with MARCOM to ensure strategic consistency across agencies.
Maintains absolute discretion with executive information and communication.
Operates with executive presence, maturity, and emotional intelligence.
Represents the Office of the President & CEO with diplomacy, tact, and strategic awareness.
All other duties as assigned

Benefits

Health insurance
Dental & Vision insurance
Life insurance
Short- and Long-Term Disability Insurance
401K Retirement Plan with possible organizational match
Generous PTO (Paid time off)- Accrue up to 21 days in Year 1, some PTO carryover allowable.
Employee Assistance Program
Professional Development Opportunities
Employment may qualify for the Public Service Loan Forgiveness Program (PSLF)
Certain employees may qualify for City of Chicago commuter transit benefits