Executive & Personal Operational Support Manager
About The Position
We are seeking a highly organized, proactive, and versatile Bilingual Executive & Personal Operational Support Manager to provide high-level administrative, operational, and financial support to executive leadership. This role serves as a key strategic partner to C-suite leadership, handling complex calendar management, business operations, budget tracking, corporate credit card reconciliation, and project coordination. The ideal candidate brings a blend of corporate acumen and discretion, with proven experience managing both high-stakes business operations and high-priority personal executive lifestyle matters. Bilingual fluency in Spanish (written and verbal).
Requirements
- Bachelor’s Degree
- Bilingual Spanish – Read, Write & Speak
- Prior work-related experience supporting senior executives and family for both business and personal matters
- Extensive experience reviewing corporate credit card statements, preparing executive expense reports, budgeting, and financial reconciliation utilizing accounting software systems
- Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word
Nice To Haves
- Experience with ERP, accounting, and expense management systems such as NetSuite is preferred
Responsibilities
- Partner with executive leadership and the private family to manage priorities, schedules, and strategic initiatives
- Coordinate complex calendars, meetings, and arrangements for business and personal travel, encompassing domestic and international commercial travel as well as private aircraft logistics
- Manage confidential and sensitive information with professionalism and discretion
- Anticipate executive needs and proactively resolve scheduling and administrative challenges
- Oversee daily administrative operations to ensure efficiency and consistency
- Utilize AI to develop and implement processes that improve workflow and operational effectiveness
- Serve as the primary liaison between executives, internal departments, clients, and external partners
- Prepare, review, and reconcile executive expense reports and corporate credit card statements. Audit credit card activity to ensure accuracy, appropriate coding, policy compliance, and timely reconciliation. Assist with budget tracking, financial reporting, invoice processing, and vendor management while maintaining accurate financial documentation
- Coordinate operations across multiple residences, managing travel calendars, property maintenance, renovation and construction projects, and real estate transactions
- Provide translation services from English to Spanish and vice versa with international residential projects
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What This Job Offers
Job Type
Full-time
Career Level
Executive
