Executive & Personal Assistant for Private Foundation President & CEO

MyHR Partner, Inc • Fullerton, PA

1d • Hybrid

About The Position

We’re seeking a fastidious, passionate, and highly organized Executive & Personal Assistant to support the President of a prominent philanthropic foundation. This is more than a job; it’s an opportunity to be part of a mission-driven organization that is shaping lives and communities for the better. This role is approximately 50% Executive Assistant support for the foundation and 50% Personal Assistant support.

This is a hybrid role with weekly onsite requirements in Naples, FL, for 5 months out of the year. Outside of that, it will be primarily remote. While the core hours are Monday-Friday 9-5, you’ll need to be accessible in the evenings and on weekends, for occasional questions.
What You’ll Do
In this role, you’ll use your exceptional judgment, discretion, and ability to navigate seamlessly between executive administrative responsibilities and household/personal support tasks. Day to day, you’ll:
Serve as the right hand to a high-profile President and Co-Founder, ensuring seamless operations in both the foundation and personal spheres.
Prioritize, schedule, and manage complex calendars, travel arrangements, agendas, reservations, and guest lists
Prioritize and draft confidential communications with integrity, precision, and discretion.
Oversee household needs managing vendors, property maintenance, and service providers.
Manage personal appointments, errands, travel arrangements, gifting, and special occasions.
Serve as a trusted gatekeeper and support system for both professional and private matters.
Anticipate needs before they arise- your proactive mindset will keep everything running smoothly.

Requirements

• 5+ years as an Executive Assistant to high-net-worth leaders/C-suite, preferably from investment or finance industry
• Polished yet approachable; equally comfortable in the boardroom or handling personal logistics.
• Entrepreneurial mindset- sees what needs to be done and does it.
• A master of organization and time management, thriving in fast-paced environments
• Strong proficiency with Microsoft Office, Google Workspace, and presentation tools.
• Exceptional written and verbal communication skills.
• Discreet, trustworthy, and emotionally intelligent- you understand the importance of confidentiality and professionalism.
• Adaptable and solution-focused, ready to pivot when priorities shift.
• Passionate with a positive outlook, eager to support a purpose-driven leader and contribute to meaningful work.

Responsibilities

• Serve as the right hand to a high-profile President and Co-Founder, ensuring seamless operations in both the foundation and personal spheres.
• Prioritize, schedule, and manage complex calendars, travel arrangements, agendas, reservations, and guest lists
• Prioritize and draft confidential communications with integrity, precision, and discretion.
• Oversee household needs managing vendors, property maintenance, and service providers.
• Manage personal appointments, errands, travel arrangements, gifting, and special occasions.
• Serve as a trusted gatekeeper and support system for both professional and private matters.
• Anticipate needs before they arise- your proactive mindset will keep everything running smoothly.

Benefits

• Competitive compensation and benefits package that includes medical, dental, IRA matching, and more
• A role that offers variety, challenge, and the chance to make a real difference.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees