Executive Assistant to the President & CEO

Christianity Today•Wheaton, IL

18d•Remote

About The Position

The Executive Assistant to the President and Chief Executive Officer (CEO) is mission-critical to the President & CEO’s success, serving as more than a traditional administrative support role. This position requires a partner who can anticipate needs, manage complex logistics, and ensure the President & CEO can focus on driving Christianity Today’s (CT) mission forward. The ideal Executive Assistant will be a proactive problem-solver who can seamlessly manage intricate schedules, communications, and operational details. This high-profile role involves navigating complex partnerships, developing thought leadership content, and representing CT through speaking engagements, media interviews, and written publications.

Requirements

Proven experience as an executive assistant or high-level administrator
High school diploma required; college degree preferred
Demonstrated proficiency with technology and emerging work tools
Strong alignment with CT's mission and Christian values
Exceptional verbal and written communication skills
Advanced planning and time management capabilities
Proficiency in office management systems and business procedures
Advanced technological skills, including calendar and communication apps
Emerging knowledge of AI tools to enhance workflow efficiency
Proactive and self-motivated with exceptional initiative
Meticulous attention to detail
Adaptable and resilient in a dynamic work environment
Highly trustworthy with sensitive and confidential information

Responsibilities

Manage complex calendars, strategically balancing meetings, events, and essential work margins
Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism
Represent CT and the President & CEO in communications when appropriate, maintaining the highest standards of professional representation
Act as a strategic liaison between the President & CEO and internal/external ministry partners, including Board of Directors, President’s Council and major donors
Facilitate relationship management with the President & CEO’s direct reports and convene senior administrators to ensure alignment and collegiality
Coordinate and prepare for high-profile speaking engagements, including but not limited to: Researching and vetting speaking opportunities Managing event logistics and travel arrangements Preparing background materials and presentation support
Support media interactions by helping prepare talking points, scheduling interviews, and managing related logistics
Plan and execute domestic and international travel arrangements
Coordinate internal and external meetings, including but not limited to: Mission Advancement fundraising events One-on-one sessions Annual strategy sessions All-staff retreats Regional events, interfacing with external contractors as needed
Manage and process expense reports, ensuring accuracy, proper documentation, and timely submission for monthly recording and reimbursement
Prepare and reconcile monthly expense reports for assigned departments, adhering to company policies and budget codes
Monitor and maintain accurate financial records related to executive expenses, including tracking expenditures against budgets and flagging any variances
Coordinate and complete detailed expense reporting, including gathering receipts, inputting data into systems (e.g., Concur and Bill), and ensuring all necessary approvals are obtained
Develop and implement efficient documentation and administrative systems
Provide comprehensive meeting support through detailed notetaking and follow-up
Assist with special projects that advance the organization's strategic goals
Perform additional job-related duties as assigned