Executive Assistant to the President & CEO

BlueCross BlueShield of Vermont • Berlin, VT

5h

About The Position

The Executive Assistant to the President & CEO plays a pivotal role in ensuring the smooth and efficient operation of the executive office. This position is responsible for managing complex calendars, coordinating high-level meetings, and facilitating communication between the CEO and internal or external stakeholders. The Executive Assistant acts as a trusted liaison, handling confidential information with discretion and professionalism. By anticipating the needs of the President & CEO, this role supports strategic initiatives and helps prioritize tasks to maximize productivity. Ultimately, the Executive Assistant contributes to the overall success of the organization by enabling the CEO to focus on leadership and decision-making.

Requirements

• Bachelor’s degree or equivalent experience in business administration, communications, or a related field.
• Minimum of 5 years of experience supporting senior executives, preferably at the C-suite level.
• Proven ability to manage complex calendars and coordinate multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.

Nice To Haves

• Experience working in a fast-paced corporate environment or nonprofit sector.
• Familiarity with project management tools and software.
• Advanced skills in data organization and presentation design.
• Ability to work independently with minimal supervision and exercise sound judgment.
• Prior experience supporting a President, CEO, or equivalent executive leader.

Responsibilities

• Manage and maintain the President & CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare, review, and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Coordinate and facilitate communication between the CEO and board members, executives, clients, and other stakeholders.
• Organize and support executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Assist with special projects and research as requested by the President & CEO.
• Serve as a gatekeeper, prioritizing inquiries and requests to optimize the CEO’s time and focus.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive