Executive/Personal Assistant

Pinnacle Group, Inc.

3d • Onsite

About The Position

This is a full-time, on-site role based in Pasadena, TX for an Executive/Personal Assistant. Responsibilities include providing administrative support for executives, managing their schedules, coordinating meetings, and performing a range of clerical and personal assistance tasks. The individual will handle communications, prioritize workflows, maintain organized records, and ensure seamless day-to-day operations for the executives they support.

Requirements

• Experience in Personal Assistance and Executive Administrative Assistance, supporting 2 or more executives simultaneously
• Exceptional in personal demeanor and appearance
• Strong Communication skills for liaising with internal and external stakeholders
• Proficiency in calendar management and scheduling tasks
• Proficiency in clerical skills, including organization, filing, and correspondence
• Excellent time management and problem-solving abilities
• High level of discretion and professional demeanor
• Proficiency/advanced in standard office software and tools
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, lift and carry under 30 lbs., and perceive depth.

Responsibilities

• Own and manage the schedules/calendars for the Chief Executive Officer/Founder, the Chief Strategy Officer and the Chief Operating Office
• Filter and handle meeting requests for these executives, ensuring that the right people are prioritized at the right time
• Proactively handle lunch orders, planning ahead and knowing what each executive needs before they ask
• Communicate outside of business hours, to ensure each executive is on time, informed and redirected as schedules change
• Book and coordinate travel, domestic and international
• Handle any personal tasks requested by each executive
• Willingly take on any additional duties as requested, while seeking additional ways to make each executive’s life run smoother
• Ensures that the CEO, COO and CSO are making the biggest impacts possible in their roles by ensuring their time and resources are allocated to working on the most important and urgent strategic priorities for the organization.

Benefits

• Health, vision, and dental insurance, life insurance, 401(k) matching, paid time off (PTO), nine paid holidays, 8 hours of volunteer paid time off (VPTO), and maternity and parental leave.
• Onsite gym with full amenities, walking workstations, free parking, mini mart/snack machines, gourmet coffee machines, multiple indoor and outdoor collaboration areas, huddle rooms, deep workspaces, and lactation facilities.
• Quarterly town hall and fellowships, length of service awards where employees receive additional paid time off and bonuses to cover travel expenses for anniversary milestone trips (5, 10, and 15 years).
• Opportunity to participate in customer-focused project management groups (PODs) that help facilitate collaboration and project support, access to company technology stack of Microsoft Office 365 Suite and MS Teams, comprehensive onboarding, on-demand training, regular lunch and learns, supervisor and accountability training, leadership development programs, continuous learning opportunities, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees