Executive/Personal Assistant

Pinnacle Group, Inc. • Pasadena, TX

17h • Onsite

About The Position

This is a full-time, on-site role based in Pasadena, TX for an Executive/Personal Assistant. Responsibilities include providing administrative support for executives, managing their schedules, coordinating meetings, and performing a range of clerical and personal assistance tasks. The individual will handle communications, prioritize workflows, maintain organized records, and ensure seamless day-to-day operations for the executives they support.

Requirements

• Experience in Personal Assistance and Executive Administrative Assistance, supporting 2 or more executives simultaneously
• Exceptional in personal demeanor and appearance
• Strong Communication skills for liaising with internal and external stakeholders
• Proficiency in calendar management and scheduling tasks
• Proficiency in clerical skills, including organization, filing, and correspondence
• Excellent time management and problem-solving abilities
• High level of discretion and professional demeanor
• Proficiency/advanced in standard office software and tools

Nice To Haves

• Opportunity to participate in customer-focused project management groups (PODs) that help facilitate collaboration and project support
• Access to company technology stack of Microsoft Office 365 Suite and MS Teams
• Comprehensive onboarding
• On-demand training
• Regular lunch and learns
• Supervisor and accountability training
• Leadership development programs
• Continuous learning opportunities

Responsibilities

• Own and manage the schedules/calendars for the Chief Executive Officer/Founder, the Chief Strategy Officer and the Chief Operating Office
• Filter and handle meeting requests for these executives, ensuring that the right people are prioritized at the right time
• Proactively handle lunch orders, planning ahead and knowing what each executive needs before they ask
• Communicate outside of business hours, to ensure each executive is on time, informed and redirected as schedules change
• Book and coordinate travel, domestic and international
• Handle any personal tasks requested by each executive
• Willingly take on any additional duties as requested, while seeking additional ways to make each executive’s life run smoother

Benefits

• Health, vision, and dental insurance
• Life insurance
• 401(k) matching
• Paid time off (PTO)
• Nine paid holidays
• 8 hours of volunteer paid time off (VPTO)
• Maternity and parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees