Executive/Personal Assistant

Master Search Solutions•Paramus, NJ

10h•Onsite

About The Position

Our client, a leading large scale developer, is searching for a highly organized, proactive, and detail-oriented Executive/Personal Assistant to provide support to several C-Suite family members. Must be a candidate who is resourceful, tech-savvy, who thrives in a fast-paced environment, and who anticipates needs in advance. This is an onsite role. In this role YOU will: Provide full calendar management, including scheduling, rescheduling, and prioritizing meetings across multiple time zones. Coordinate internal and external meetings and calls. Help manage workflow by evaluating requests, determining urgency, filtering incoming demands, and escalating matters appropriately. Prepare agendas, take notes, and track follow-ups as needed. Order daily office lunches and manage recurring food and supply orders. Coordinate deliveries and office service requests. Schedule personal medical, dental, and wellness appointments. Track personal vehicle records including parking/traffic violations, inspection dates, registration renewals, and service appointments. Monitor EZ Pass accounts including balances, replenishments, and violation notices. Arrange personal errands such as returns, household appointments and reservations. Assist with family-related coordination when needed. Coordinate personal and business travel itineraries including flights, hotel reservations, car service, and activity planning. Track travel expenses and prepare reimbursements via Concur YOU might be the RIGHT person if YOU have: 5+ years previous experience as an Executive Assistant supporting several C-Suite leaders Experience in Real Estate, a corporate office, media, or entertainment Strong Microsoft Office and Concur Previous experience with project management is a plus Must have the ability to remain calm under pressure and adapt to changing requests Must maintain a positive work attitude, especially with shifting priorities Positive, service-oriented attitude Extreme professionalism working with all levels of an organization, team player Master Search Solutions is a direct hire recruiting firm that specializes in the New Jersey marketplace. We have over 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

Requirements

5+ years previous experience as an Executive Assistant supporting several C-Suite leaders
Experience in Real Estate, a corporate office, media, or entertainment
Strong Microsoft Office and Concur
Must have the ability to remain calm under pressure and adapt to changing requests
Must maintain a positive work attitude, especially with shifting priorities
Positive, service-oriented attitude
Extreme professionalism working with all levels of an organization, team player

Nice To Haves

Previous experience with project management is a plus

Responsibilities

Provide full calendar management, including scheduling, rescheduling, and prioritizing meetings across multiple time zones.
Coordinate internal and external meetings and calls.
Help manage workflow by evaluating requests, determining urgency, filtering incoming demands, and escalating matters appropriately.
Prepare agendas, take notes, and track follow-ups as needed.
Order daily office lunches and manage recurring food and supply orders.
Coordinate deliveries and office service requests.
Schedule personal medical, dental, and wellness appointments.
Track personal vehicle records including parking/traffic violations, inspection dates, registration renewals, and service appointments.
Monitor EZ Pass accounts including balances, replenishments, and violation notices.
Arrange personal errands such as returns, household appointments and reservations.
Assist with family-related coordination when needed.
Coordinate personal and business travel itineraries including flights, hotel reservations, car service, and activity planning.
Track travel expenses and prepare reimbursements via Concur