Executive Operations Specialist - Atlanta, GA

Koch•Atlanta, GA

2d•Onsite

About The Position

Georgia-Pacific is seeking an Executive Operations Specialist to provide executive administrative support, strategic planning coordination, and project management partnership for Executive Leaders within the Strategic Sourcing & Procurement (SS&P) organization. This role requires extensive interaction with various internal teams as well as external customers. The successful candidate must be detail-oriented and possess the ability to collaborate effectively with leaders, customers and administrative peers. The ideal candidate must be naturally curious, a continuous learner and advanced in the adoption of existing and new technology to find ways of automating and simplifying work processes. If you are proactive, detail-oriented, can quickly adapt to change, enjoy learning and have organizational prowess, this is the role for you! Georgia-Pacific's Strategic Sourcing & Procurement (SS&P) organization is tasked with the strategic category management, sourcing, and procurement of essential materials and services for over 140 locations nationwide. The SS&P organization is currently embarking on an exciting transformation alongside our business partners, developing new capabilities to identify and seize significant opportunities in pricing, total cost of ownership, and sourcing execution. This initiative is a key component of Georgia-Pacific’s ongoing transformation. This is a thrilling time to join a growing team and play a central role in shaping the future of the SS&P organization!

Requirements

3+ years of professional office experience providing support to multiple teams and leaders
Experience working with and maintaining confidential information
Experience working in a fast-paced environment while prioritizing multiple items
Experience in project management (for events, meetings and initiatives)
Experience supporting multiple calendars, travel and expense reports
Experience using AI tools to improve productivity, simplify workflows, or support administrative and project related work
Experience with reporting, dashboards or data organization
Experience with Microsoft Outlook, SharePoint, Word, Teams, Power Point (creating and updating decks) and Excel (creating/updating/organizing spreadsheets/reports)

Responsibilities

Analyze business data and provide insights and recommendations to support decision-making
Maintain reporting tools, dashboards and project documentation
Facilitate meetings, document decisions and track action items to ensure timely completion
Provide administrative support to the leadership team including, calendar, meeting, event and catering coordination, expense reports, and domestic and international travel arrangements that may include requesting use of Koch corporate plane
Serve as a change agent, manage and communicate any IT or related changes that may impact the team, understanding the impact and effectively communicating changes
Assist in supporting floor office duties such as mail distribution, shipments, identifying facilities related items, office and break room supply ordering and management, and employee move requests.
Coordinate large meetings and events that includes internal and external attendees including supplier meetings
Act as a liaison, problem solver, and facilitator as the first contact for the team.
Working with office support capabilities such as IT, AV, Facilities, Ambassadors
Handle administrative duties including procurement card for department, department and direct report meetings, and file management
Responsible for maintaining floor needs, securing technical and AV assistance, managing visitor security registration and parking validations and payments to the garage, as well as BlueSky/LIFT Team liaison for floor requirements and logistics
Support engagement with outside organizations / nonprofits
Cooperate with other Executive Assistants on interoffice meetings and events
Assist meeting and events team as needed, including onsite contact for offsite business meetings, as well as research and coordination of meetings and dinners
Assist in onboarding/offboarding activities