Executive Operations Professional

University of Colorado • Hybrid, CO

1d • $56,995 - $72,000 • Hybrid

About The Position

The Executive Operations Professional provides high-level executive and administrative support to the CIO and coordinated operational support to the ISS Executive Leadership Team and Executive Director of AI Strategy. The role manages complex calendars and executive priorities and coordinates department-wide meetings, events, materials, and routine business processes that support Information Strategy and Services (ISS) and the university’s mission.

Working with executives, senior leaders, campus partners, vendors, external stakeholders, and teams across ISS, the position supports communication and operational coordination and helps create consistent experiences for employees and stakeholders. The role also develops clear content and digital or print resources for ISS initiatives, programs, events, and organizational priorities. It is hybrid, generally requiring three days per week on campus, with additional campus presence as needed. The schedule is based around core working hours in Colorado Mountain Time; the specific hybrid schedule is coordinated with the supervisor.

Requirements

• Professional level: Bachelor’s degree in business, education, human resources, organizational development, or a directly related field from an accredited institution; a combination of education and related professional experience may substitute year for year.
• Professional level: At least 1 year of professional-level experience providing administrative or operational support to leaders, including coordinating meetings and events, managing calendars, and handling confidential or sensitive information.
• Senior Professional level: Bachelor’s degree in business, education, human resources, organizational development, or a directly related field from an accredited institution; a combination of education and related professional experience may substitute year for year.
• Senior Professional level: At least 2 years of professional-level experience providing executive support to executive-level leaders, including managing complex calendars, coordinating executive meetings and events, and handling confidential or sensitive information.
• Senior Professional level: Experience using Microsoft 365 tools, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint.
• Applicants must meet minimum qualifications at the time of hire.
• Must be legally authorized to work in the United States without requiring sponsorship; sponsorship or employment authorization will not be provided now or in the future.
• Ability to interact professionally and effectively with senior leaders, executives, and external stakeholders.
• Ability to assess competing priorities and make sound decisions in a fast-paced executive environment.
• Ability to manage multiple priorities and coordinate calendars, meetings, communications, materials, and operational activities with strong attention to detail.
• Strong written and verbal communication skills, including developing professional communications, presentations, meeting materials, and digital content for diverse audiences.
• Proficiency with Microsoft 365 tools, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to use modern productivity and AI-enabled tools to improve efficiency, communications, and administrative processes.
• Ability to support basic purchasing and procurement by gathering information, tracking requests, coordinating with vendors and internal partners, and maintaining accurate records.
• Ability to coordinate event logistics, including scheduling, room reservations, audiovisual support, catering, materials, and communications.
• Ability to document processes, maintain tracking tools, and improve administrative workflows.
• Ability to work independently and contribute effectively within a collaborative team.

Nice To Haves

• Experience working in higher education, academic medicine, information technology, the public sector, or a complex organizational environment.
• Experience developing communications, presentations, and other audience-facing materials across multiple channels and formats.
• Experience supporting human resources processes such as interview scheduling, candidate communications, and candidate visit logistics.
• Experience supporting procurement, basic vendor coordination, or routine business operations processes.

Responsibilities

• Provide executive and administrative support to the CIO and coordinated operational support to the ISS Executive Leadership Team and Executive Director of AI Strategy, including calendar management, executive priorities, scheduling, and related administrative activities.
• Coordinate executive and leadership meetings, including agendas, materials, logistics, stakeholder communications, and follow-up actions.
• Act as a liaison among ISS leadership, staff, campus partners, vendors, and external stakeholders to support communication and operational coordination.
• Support cross-functional administrative and business processes, including interview scheduling, routine purchasing and procurement coordination, request tracking, and documentation.
• Coordinate logistics for department-wide meetings, events, and engagement activities, including ISS Town Halls, ISS Summits, IT and ISS Leaders Meetings, and special initiatives. Tasks include scheduling, room reservations, catering, audiovisual coordination, materials, and post-event follow-up.
• Create and maintain audience-appropriate content and digital or print resources for ISS initiatives, programs, events, and organizational priorities.
• Look for opportunities to improve processes, communications, and the employee experience.

Benefits

• Health insurance, including multiple medical plan options
• Life insurance
• Disability insurance
• Vision insurance
• Retirement plans, including a 401(a) plan with an employer contribution of 10% of gross pay
• Paid vacation, sick leave, and holidays
• 22 vacation days per year, with a maximum accrual of 352 hours
• 15 sick days per year, with unlimited maximum accrual
• 15 holiday days per year
• Tuition benefits available on all CU campuses
• Reduced-rate ECO Pass for RTD bus and light rail service
• Wellness initiatives
• Workforce Development Program supporting skills and career advancement
• Flexible work arrangements whenever possible
• Additional perks and programs through CU Advantage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level