Executive Operations & Legal Coordinator

Fidare Consulting Group•Southlake, TX

6d•Hybrid

About The Position

Fidare Consulting Group is seeking a highly capable and detail-oriented Executive Administrative Assistant / Paralegal (Independent Contractor) to support the Founder and Senior Consultant. This role blends executive support, project coordination, and legal/compliance assistance, making it ideal for a candidate with experience in law firms, corporate legal departments, or regulatory environments. The individual will act as a trusted partner to executive leadership, supporting both day-to-day operations and critical legal, compliance, and documentation workflows tied to client engagements, investor communications, and corporate governance initiatives.

Requirements

6 -10+ years supporting executives, attorneys, or senior leadership
Experience in a law firm, corporate legal department, consulting firm, or regulated industry strongly preferred
Prior paralegal, legal assistant, or contract administration experience highly desirable
Experience reviewing and formatting contracts and legal documents
Familiarity with: NDAs, SOWs, and service agreements Corporate governance documentation Regulatory or compliance-driven environments
Ability to manage legal documentation workflows and maintain audit-ready records
Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook)
Experience with document management systems and e-signature platforms (e.g., DocuSign)
Familiarity with CRM and project tracking tools
Exceptional attention to detail (critical for legal documentation)
Strong written and verbal communication skills
High level of discretion and confidentiality
Ability to manage multiple priorities in a fast-paced environment
Proactive mindset and strong organizational skills
Professional presence and executive-level judgment
Associate or bachelor’s degree in business, legal studies, or related field preferred

Nice To Haves

Paralegal certification is a plus but not required

Responsibilities

Manage complex executive calendars, including client meetings, investor calls, and strategic sessions
Coordinate scheduling, communications, and executive priorities
Prepare meeting agendas, briefing materials, and follow-up documentation
Draft, edit, and format presentations, reports, and executive communications
Screen and manage incoming emails and correspondence
Assist in drafting, formatting, and reviewing: Contracts and agreements (SOWs, NDAs, contractor agreements) Corporate governance documents Internal policies and compliance documentation
Support document preparation related to: IPO readiness initiatives Investor relations communications Regulatory and disclosure materials (as directed)
Maintain legal document organization, version control, and audit-ready files
Coordinate execution of agreements (e.g., DocuSign workflows)
Conduct basic legal and regulatory research (e.g., SEC guidance, compliance frameworks)
Track key legal deadlines, filings, and contractual obligations
Serve as liaison between the Founder, clients, legal partners, and internal team members
Coordinate communications with external counsel, consultants, and stakeholders
Assist in preparing client deliverables and documentation packages
Maintain a professional and confidential client-facing presence
Track consulting projects, deliverables, and deadlines across engagements
Assist in preparing proposals, SOWs, board materials, and reports
Maintain project trackers and workflow systems
Support CRM and document management systems
Ensure alignment between legal documentation and project execution
Arrange executive travel (flights, hotels, transportation, itineraries)
Coordinate logistics for client meetings, board meetings, and investor sessions
Prepare meeting materials, including sensitive or confidential documentation
Support planning of conferences, roadshows, and executive events
Maintain highly confidential executive, client, and legal documentation
Organize digital filing systems with strong version control practices
Ensure audit-ready documentation for compliance and governance purposes
Handle sensitive financial, legal, and corporate information with discretion
Track invoices, expenses, and reimbursements
Assist with contractor agreements and vendor documentation
Support internal reporting and operational tracking
Assist with special projects and research initiatives