Executive Operations Coordinator

City of New York•New York City, NY

2d•$70,000 - $80,000

About The Position

The Mayor’s Office of Equity & Racial Justice (MOERJ) seeks a highly organized and dynamic Executive Coordinator to serve as a core member of the team, providing direct support and reporting to the NYC Chief Equity Officer and Commissioner of MOERJ while ensuring smooth day-to-day operations across the office. The Executive Coordinator works closely with colleagues in Facilities, IT, and other departments to provide organizational support at the office-wide level, troubleshoot issues, keep information flowing, and help staff stay informed. The Executive Coordinator also plays a key role in supporting team culture helping to welcome new employees and collaborating with the Chief of Staff on team meetings, retreats, appreciation activities, and other internal events. The Executive Coordinator will engage regularly with senior leaders across MOERJ and throughout the City. This role offers significant opportunities for mentorship and professional growth and is ideal for someone passionate about equity and social justice and interested in developing a long-term career in administration and operations.

Requirements

High School diploma (or high school equivalency) and three (3) or more years with administrative and/or operations experience.
Interest in racial equity and addressing socio-economic, health, gender, and other disparities.
Interest in and comfortable working in a fast-paced and evolving environment.
Strong written and oral communication skills.
Demonstrated professional relationship-building experience.
Ability to manage competing priorities, think proactively, take initiative, and problem-solve effectively.
Enjoys building new operational processes and solutions that improve organizational operations.
Understanding of and commitment to diversity, inclusion, equity, and accessibility.
Background living or working in communities facing historical oppression and systemic inequities.
Familiarity with issues affecting historically marginalized groups in NYC such as Black, Indigenous, Latinx, Asian, Middle Eastern, Pacific Islander, or LGBTQ+ communities.

Nice To Haves

Associate or bachelor’s degree in business administration, public administration, or a related field, a plus.
Familiarity working within City government preferred.

Responsibilities

Provide direct administrative support to the NYC Chief Equity Officer & Commissioner, including calendar management, correspondence, meeting preparation, reports, and related tasks
Collaborate with the Chief of Staff and Deputy Commissioner on key operational priorities
Maintain updated records, files, contact lists, and other data sets and operational documents for MOERJ
Manage external inquiries via phone, email, mail, and other communication channels
Manage equipment and supply inventory for the office, including fulfilling orders and handling asset management and tracking
Support preparation for staff onboarding and offboarding
Support the MOERJ Administration team with small purchases and related fiscal tasks, as needed
Serve as the primary office and space liaison, coordinating with building management and facilities, the Department of Citywide Administrative Services (DCAS), and suite mates, as well as communicating relevant updates to staff and handling routine requests
Coordinate with IT on new needs, troubleshoot office-wide issues, and ensure staff have accurate and updated guidance
Design and implement operational processes, as assigned, to improve overall flow and function of office
Lead or support special projects across MOERJ, as assigned
Perform other related duties, as assigned, to drive smooth, streamlined, and sustainable office operations