Executive Operations Coordinator

Group CBS•Denton, TX

6d•Onsite

About The Position

This is a hands on executive support role for someone who can help the President stay organized, prepared, and focused on high impact work. You will manage shifting priorities, develop executive level presentations, support leadership meetings, and help move key initiatives forward. This is not a traditional administrative role. It is designed for someone who can anticipate needs, bring structure to ambiguity, and turn high level direction into polished, actionable results.

Requirements

5 or more years supporting senior executives, preferably at the C suite or senior leadership level
Experience in a fast paced, high growth, or operational environment
Proven ability to manage complex calendars and competing priorities
Strong judgment, critical thinking, and decision making skills
Highly organized with strong execution and follow through
Clear, concise, and professional communication skills
High level of discretion and confidentiality
Resilient and effective in a high expectation environment
Team first mindset with willingness to support both strategic and hands on work
Flexible and responsive to business needs, including occasional early mornings or evenings

Nice To Haves

Experience with NetSuite, Salesforce, or Power BI is a plus
Experience in industrial, manufacturing, service based, or private equity backed environments is a plus
Project coordination or operations experience is a plus

Responsibilities

Executive support and calendar management
Own and manage a complex, fast changing calendar
Prioritize meetings based on business impact, not just availability
Ensure the President is prepared with the right context, materials, and follow up items
Resolve scheduling conflicts and anticipate time constraints before they become issues
Executive presentation development
Create high quality PowerPoint presentations for internal and external audiences
Turn notes, ideas, and rough input into clear, polished, and well structured decks
Ensure materials reflect leadership messaging, brand standards, and a professional appearance
Support preparation for board meetings, leadership updates, and business reviews
Deliver materials quickly, often under tight deadlines
Communication and coordination
Serve as a primary point of contact for internal and external stakeholders
Filter, prioritize, and respond to communications on behalf of the President when appropriate
Help streamline communication and elevate the most important issues
Ensure communication is clear, professional, and aligned with leadership priorities
Operational execution
Support the Senior Leadership Team in driving key initiatives forward
Bring structure to projects, track progress, and help ensure follow through across teams
Drive accountability by helping ensure action items are completed
Organize and support leadership meetings, including agendas, materials, and follow up
Assist with project coordination and cross functional efforts
Anticipation and problem solving
Anticipate needs, risks, and gaps before they become issues
Bring solutions and recommendations, not just problems
Adapt quickly in a fast paced environment with shifting priorities
Stay one step ahead by preparing for what is next, not just reacting to what is in front of you
Team contribution and office support
Support general office and team needs with a hands on, team first mindset
Coordinate meals, maintain shared spaces, greet visitors, answer phones, and assist with office support as needed
Contribute wherever needed and approach all tasks with ownership and professionalism
Confidentiality and professionalism
Handle highly sensitive information with discretion and sound judgment
Maintain professionalism in all interactions and communications