Executive Operations Coordinator

Godfrey Dadich Partners•San Francisco, CA

16d•$70,000 - $80,000•Onsite

About The Position

Godfrey Dadich Partners (GDP) combines the best of strategy, journalism, design, marketing, and digital to build story-driven brands. We are looking for a highly organized, proactive, and thoughtful Executive Assistant to support our Managing Partner. This individual will work at the center of the firm, partnering closely with leadership while helping ensure the day-to-day operations of the office and new business “front door” run smoothly. The Executive Assistant will collaborate with the Managing Partner, executive leadership, and internal partners to support leadership priorities, coordinate logistics, and help create a well-run, welcoming environment for our team and visitors. This role is ideal for someone who anticipates needs, brings clarity to complexity, and takes pride in being a trusted partner to leadership and the broader organization. The Executive Assistant plays a key role in the company. This individual will support a range of functions depending on circumstances and evolving needs. If you are an organized, optimistic, and detail-oriented team player who enjoys being both strategic and hands-on, this role is for you. This role is based in San Francisco.

Requirements

Bachelor’s degree with 2+ years of experience in administrative, executive support, or operations roles
Strong organizational skills with exceptional attention to detail
Proven ability to manage competing priorities and remain calm under pressure
Excellent verbal and written communication skills
High level of discretion, integrity, and trustworthiness with confidential information
Self-motivated, resourceful, and proactive problem solver
Strong interpersonal skills and comfort collaborating across teams and functions
Positive attitude and interest in supporting a growing, creative organization
Interest in and excitement for GDP’s work in strategy, design, media, and communications

Responsibilities

Organizing and managing a high-volume calendar while tracking multiple priorities and projects simultaneously
Coordinating meetings across internal and external stakeholders, including preparation, agendas, notes, and follow-ups
Providing inbox support and message triage as needed
Booking and managing travel and accommodations, as well as tracking expenses and reimbursements
Acting as a trusted partner by anticipating needs, flagging priorities, and helping the Managing Partner stay focused on high-impact work
Handling confidential and sensitive information with discretion and sound judgment
Representing the Managing Partner in internal and external communications when appropriate
Serving as a primary point of contact for office-related needs, in coordination with IDEO’s experience team
Managing light office operations, including supplies, mail, visitor coordination, and basic organization
Supporting in-office events and team gatherings, such as happy hours, bake-offs, and holiday celebrations
Liaising with internal partners to ensure the office environment runs smoothly and team members have what they need to do their work
Monitoring and responding to inbound inquiries via the general email inbox
Managing and maintaining HubSpot by logging new leads, updating contact records, and tracking basic pipeline status
Coordinating internal follow-ups to ensure timely and thoughtful responses to prospective clients
Assisting with reporting and organization of new business information as needed