Executive Coordinator

Hays Electrical Services • Houston, TX

8d • Onsite

About The Position

The Executive Coordinator provides administrative and coordination support to executive leadership, assisting with calendar management, meetings, interviews, documentation, and communications. This position is fully in-office and regularly handles sensitive and confidential information, requiring professionalism, discretion, and strong organizational skills to support smooth executive operations.

Requirements

• Experience in an administrative, coordinator, or executive support role
• Strong organizational and time-management skills
• Professional written and verbal communication abilities
• High attention to detail and reliability
• Ability to manage multiple priorities in a fast-paced office environment
• Demonstrated discretion when handling confidential information

Nice To Haves

• Experience supporting executive or senior leadership
• Experience coordinating interviews or hiring-related activities
• Proficiency with calendar management tools and office software

Responsibilities

• Coordinate and schedule executive meetings, interviews, and appointments
• Manage meeting logistics, including conference rooms, virtual links, and materials
• Assist with interview coordination, including candidate scheduling and communications
• Track meeting follow-ups, action items, and scheduling changes
• Support internal and external communications on behalf of executive leadership
• Route requests, correspondence, and scheduling needs appropriately
• Maintain professional interactions with employees, candidates, and external contacts
• Prepare, format, and distribute documents, agendas, presentations, and reports as directed
• Maintain organized digital and physical filing systems
• Ensure accuracy and version control of executive materials
• Provide general administrative support to executive leadership
• Assist with tracking tasks, deadlines, and deliverables as assigned
• Support coordination of executive initiatives without direct ownership
• Handle sensitive executive, personnel, and business information with discretion
• Maintain confidentiality in meetings, interviews, and communications at all times

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees