Executive Operations Coordinator

Qureos Inc • Simsbury, CT

9d • $30 - $58

About The Position

The Executive Operations Coordinator provides high-level administrative and operational support to executive leadership while ensuring the efficient day-to-day operation of the office. This role manages executive calendars, coordinates meetings and travel, prepares reports and presentations, oversees confidential communications, supports cross-functional projects, and helps improve organizational processes. The position requires exceptional organizational skills, professionalism, discretion, and the ability to prioritize multiple responsibilities in a fast-paced environment.

Requirements

• 3–7+ years of executive administrative or operations experience.
• Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook).
• Strong communication, organizational, and problem-solving skills.
• Ability to maintain confidentiality and work independently.

Nice To Haves

• Associate's or Bachelor's degree in Business Administration or a related field (preferred).

Responsibilities

• Manage executive calendars, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Serve as the primary liaison between executives, clients, vendors, and staff.
• Prepare reports, presentations, and executive correspondence.
• Track projects, deadlines, and departmental initiatives.
• Maintain confidential records and sensitive information.
• Assist with budgeting, purchasing, and office operations.
• Improve administrative workflows and operational efficiency.
• Support special projects assigned by executive leadership.

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) retirement plan with employer matching
• Paid vacation, holidays, and sick leave
• Life and disability insurance
• Employee Assistance Program (EAP)
• Professional development and training opportunities
• Performance-based bonuses (company dependent)
• Career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree