Executive Office Manager

The Spartan Group • Ashland, OR

1d • Onsite

About The Position

The Spartan Group is seeking a highly organized, detail-oriented Executive Office Manager to support the operations of an established dealership management and real estate company based in Ashland, Oregon. This position is ideal for a proactive professional with strong accounting and administrative skills, who can effectively manage multiple priorities while maintaining accuracy and confidentiality.

Requirements

• Proven experience in office management, executive administration, bookkeeping, accounting, or a related role.
• Strong accounting skills and exceptional attention to detail.
• Excellent organizational, time-management, and multitasking abilities.
• Proficiency with Microsoft Office, particularly Excel, and accounting or financial software.
• Strong written and verbal communication skills.
• Ability to handle confidential financial and business information with discretion.
• Self-motivated, dependable, and able to work independently while collaborating with leadership.
• A problem-solving mindset and the ability to adapt to changing priorities in a dynamic business environment.

Nice To Haves

• Takes ownership of responsibilities.
• Enjoys keeping details organized.
• Understands the importance of accuracy in financial and administrative work.
• Can balance day-to-day office responsibilities with the needs of executive leadership.

Responsibilities

• Assist with accounts payable and receivable, invoice processing, bank reconciliations, expense tracking, financial records, and general bookkeeping.
• Provide administrative support to company leadership, coordinate meetings and appointments, manage correspondence, and assist with special projects.
• Oversee daily office operations, maintain organized records and filing systems, coordinate supplies, and improve administrative processes as needed.
• Support administrative and financial activities across dealership management and real estate operations, ensuring deadlines and priorities are consistently met.
• Prepare, review, and maintain accurate financial documents, reports, contracts, and other confidential business records.
• Track outstanding items, manage competing deadlines, anticipate needs, and ensure important tasks are completed accurately and on time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed