Executive Office Assistant

Destination DC•Washington, DC

8h•Onsite

About The Position

DESTINATION DC, There is Only One DC--There is Only One You. Bring your uniqueness to our team! POSITION SUMMARY Reports to: Chief of Staff The Executive Office Assistant provides principal executive-level administrative support for the President & Chief Executive Officer. This position requires four days in the office. As the Executive Office Assistant, you are the strategic right hand to the President & CEO and the Chief of Staff. You don't just manage a calendar; you safeguard the executive's time, ensuring they are fully prepared for every meeting, speaking engagement, and board interaction. In this high-impact role, you will: Own the Logistics: You'll orchestrate complex travel arrangements and manage a high-volume schedule with precision for the President & CEO. Lead the Team: You will lead the Administrative Team at DDC, to foster a culture of best practices and to ensure the highest quality of work across the organization. Bridge Relationships: You will serve as a key point of contact for stakeholders and Board members, using your polished demeanor and diplomatic touch to maintain critical industry relationships. Drive Results: From transcribing board minutes to managing multi-department projects, you ensure nothing falls through the cracks. Your proactive approach allows you to anticipate needs before they arise, keeping the Executive Office running at peak efficiency. By maintaining a pulse on the DC hospitality and travel industry, you provide more than administrative support; you provide the operational stability that allows our leadership to focus on the mission of Destination DC.

Requirements

You are technically savvy. You are a "power user" of Microsoft Office (Outlook, Excel, and PowerPoint) and have advanced experience navigating CRMs/databases like Simpleview or Salesforce.
You are a master of communication. You possess excellent written and oral skills, with the ability to read, analyze, and interpret complex business journals or technical procedures with ease.
You are the ultimate organizer. You have superior attention to detail and the ability to manage, prioritize, and see high-level projects through to completion.
You are proactive and innovative. You don't just wait for instructions; you anticipate needs and bring a proactive work style to everything you do.
You are a professional diplomat. You maintain a polished demeanor and handle sensitive information with the utmost discretion and diplomacy.
You are agile and flexible. You thrive in a dynamic environment, successfully navigating changing schedules and priorities.
You are also willing to travel and work evenings or weekends as the mission requires.
You are ready to hit the road. You hold a valid driver's license and are comfortable providing transportation for leadership when necessary.

Nice To Haves

You are an experienced partner. You bring a track record of supporting high-level executives. While we typically look for at least 4 years of experience, we recognize that expertise is built in many ways. If you have the skills to excel but a different year count, we still want to hear from you.
You are academically grounded. You ideally hold a Bachelor's Degree in English, Management, Sales, Marketing, or a related field (or have the equivalent professional "know-how").

Responsibilities

Provide high-level administrative support to the President & CEO and Chief of Staff, ensuring they are fully briefed and prepared with all necessary materials for meetings, speaking engagements, and events.
Oversee complex appointment scheduling and end-to-end travel logistics, including transportation coordination for the President & CEO.
Facilitate quarterly Executive Committee and Board of Directors meetings, including coordinating facilities, tracking attendance, and recording/distribution of official minutes.
Lead the DDC Administrative Team to implement organizational best practices and ensure seamless operational support across the department.
Manage cross-departmental projects, holding various teams accountable for deadlines and taking ultimate responsibility for the quality of the final deliverables.
Review calendars and outstanding projects weekly with the Chief of Staff to prioritize tasks and ensure all due preparation is completed for the President & CEO.
Develop and maintain positive rapport with key stakeholders, affiliates, and partners, serving as a professional liaison for the Executive Office.
Draft, edit, and format high-priority correspondence, memos, and presentations for internal and external audiences.
Maintain confidential administrative files and manage up-to-date contact information for the Executive Office's most critical partners.
Coordinate with the Executive Office Events Team and other departments to provide administrative support for high-profile organizational initiatives.
Process invoices and prepare detailed expense reports for the Executive Office to ensure timely payment and budget tracking.
Stay informed of organizational initiatives, the DC hospitality community, and broader travel industry trends to provide relevant context for executive decision-making.
Other duties and special projects as assigned.