Office Manager / Executive Assistant

LoopMe • New York, NY

2d • Hybrid

About The Position

LoopMe is one of Campaign's Best Places to Work 2023 AND 2024! Our vision is to change advertising for the better. LoopMe’s technology brings together advertisers and publishers to redefine brand advertising for the digital and mobile app ecosystem. With a diverse client base, including leading brands, agencies and publishers, LoopMe finds solutions to industry challenges. The acquisition of Chartboost supercharges LoopMe’s mission, creating a globally scaled 1st party ad-tech platform built on patented AI. What we need LoopMe is seeking a highly organized, proactive, and personable Office Manager / Executive Assistant to support our New York office and Senior Leadership Team. This role is critical to ensuring smooth day-to-day office operations while also providing high-level administrative and operational support to executives based in New York. You’ll be a key culture carrier in the office and a trusted partner to leadership in a fast-paced, growing environment.

Requirements

• 3+ years of experience as an Office Manager, Executive Assistant, or similar role
• Experience supporting senior leadership teams in a fast-paced environment
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize, multitask, and adapt to changing business needs
• Professional, polished communication skills (written and verbal)
• High level of discretion, trustworthiness, and emotional intelligence
• Proficiency in Google Workspace (Calendar, Docs, Sheets) and comfort learning new tools
• Positive, solution-oriented mindset with a “no task too small” attitude

Responsibilities

• Oversee day-to-day operations of the NYC office, ensuring a welcoming, organized, and efficient workplace
• Coordinate office logistics including onboarding, off-boarding, and in-office events
• Manage office vendors, supplies, facilities needs, and service contracts
• Partner with People Ops and leadership to support a positive office culture and employee experience
• Serve as the primary point of contact for office-related questions and needs
• Partner closely with the IT team to support employee equipment needs, including laptops, peripherals, and office technology
• Assist with new hire equipment setup, troubleshooting, and coordination of replacements or upgrades
• Help manage office technology inventory and ensure conference rooms and shared equipment are functioning properly
• Serve as the on-site point of contact for IT-related issues in the NYC office
• Provide administrative and operational support to the Senior Leadership Team in New York, including complex calendar management, scheduling, and meeting coordination
• Coordinate leadership meetings, offsites, and in-office leadership events
• Manage travel arrangements, expense reports, and ad-hoc requests for senior leaders
• Prepare meeting materials, agendas, and follow-ups as needed
• Act as a trusted liaison and gatekeeper, handling sensitive and confidential information with discretion

Benefits

• Hybrid working; meaning you’ll spend Tues - Thurs in our Union Square/New York office
• Self-Managed Vacation policy (no max on annual leave!)
• 1 month work-from-anywhere
• Healthcare
• 401k
• Summer Fridays!
• LoopMe Gives Back; we have a committed and active CSR team who organise regular events to hold up our pillars of Learning, Charity, Wellbeing, Responsibility and Sustainability
• We’ll set you up for success, providing training and career development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees