Executive Assistant & Office Manager

Beghou Consulting • Evanston, IL

1d • $80,000 - $85,000 • Hybrid

About The Position

The Executive Assistant & Office Manager is a hybrid role responsible for providing high-level administrative support to local leadership while owning the day-to-day operations of Beghou’s headquarters office. This position serves as a trusted partner to firm leadership and as the primary, visible point of contact at the front desk, exercising sound judgment and initiative to ensure a professional, welcoming, and well-run office environment.

Requirements

• Minimum of 5 years of experience in an executive assistant, administrative, office management, or similar role, preferably in a professional services or fast-paced environment.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.
• High level of professionalism, discretion, and comfort handling confidential information.
• Proactive, resourceful, and able to anticipate needs and take initiative independently.
• Strong attention to detail and commitment to accuracy.
• Excellent verbal and written communication skills.
• Demonstrated proficiency with Microsoft Office (Word, PowerPoint, Excel), with advanced Excel skills preferred.
• Demonstrated executive presence and ability to represent the firm with professionalism and confidence.
• Positive, collaborative approach with the ability to work effectively across teams and with firm leadership.
• Must be legally authorized to work in the United States.

Nice To Haves

• Advanced Excel skills preferred.

Responsibilities

• Provide comprehensive administrative support to local leadership, as needed, enabling effective leadership and efficient operations.
• Manage calendars, schedule meetings, and coordinate logistics to ensure optimal time management and preparedness.
• Handle and prioritize incoming communications, exercising sound judgment, discretion, and professionalism.
• Prepare presentations, documents, reports, and materials for internal and external use.
• Coordinate travel arrangements, including flights, lodging, ground transportation, and itineraries.
• Monitor and manage expenses, reimbursements, and invoices in accordance with company policies.
• Conduct research and gather information to support decision-making as requested.
• Maintain confidentiality and professionalism when handling sensitive or confidential information.
• Serve as the primary, in-office presence at the front desk, acting as a visible and professional representative of the firm.
• Greet and assist visitors, support meetings, and ensure a welcoming experience for employees, clients, and guests.
• Oversee day-to-day office operations, ensuring the office environment is organized, functional, and professional at all times.
• Manage office supply inventory across offices, anticipating needs, placing orders, and expediting deliveries as needed.
• Coordinate maintenance and functionality of office equipment; evaluate new equipment or processes when appropriate.
• Handle mail, packages, shipping, filing, scanning, and general clerical tasks as needed.
• Coordinate and support national and local meetings, events, and internal gatherings, including space planning, catering, materials preparation, and logistics.
• Prepare agendas, capture and distribute meeting minutes when required, and track follow-up actions.
• Support firm-wide initiatives and special projects as assigned.

Benefits

• We provide comprehensive medical, dental, and vision insurance, as well as life & AD&D coverage, disability insurance, and a Lifestyle Wellness Account to help you feel your best.
• Our generous PTO, company holidays, and paid parental & bonding leave help you recharge and be present where it matters most. With a flexible hybrid work policy, you’ll enjoy the balance of in-person collaboration and remote flexibility.
• We invest in your future with a 401(k) and employer match, tax-free commuter, health, and childcare accounts, and performance bonuses. You’ll also receive a monthly phone stipend and access to an employee discount program.
• Through mentorship, training, and tuition reimbursement, we help you grow your career while supporting causes you care about with a charitable donation match.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed