Executive Assistant & Office Manager

Coinflow • Chicago, IL

1d

About The Position

Coinflow is seeking a highly organized and proactive Executive Assistant and Office Manager to support the CEO and ensure smooth daily operations. This individual will play a key role in managing executive priorities, coordinating cross-functional initiatives, and maintaining an efficient office environment that enables our team to focus on rapid growth. This role requires someone who can anticipate needs, solve problems independently, and thrive in a fast-paced startup environment.

Requirements

• 3+ years of experience in executive assistant, chief of staff, or office management roles
• Exceptional organizational skills with ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills with high attention to detail
• Proactive problem-solver who can anticipate needs and take initiative
• Discretion and professionalism when handling confidential information
• Comfort with ambiguity and ability to adapt quickly in a high-growth environment

Nice To Haves

• Experience supporting executives in fast-paced startup or fintech environments
• Familiarity with project management tools and executive productivity systems
• Background coordinating events and team activities

Responsibilities

• Manage the CEO's calendar, travel arrangements, and correspondence, ensuring optimal time management and preparation for key meetings and priorities
• Coordinate cross-functional projects and initiatives on behalf of the CEO, tracking progress and ensuring timely completion
• Own office operations including vendor management, supplies, equipment, facilities coordination, and creating a productive work environment
• Plan and execute company events, team activities, and off-sites that strengthen culture and collaboration
• Serve as a liaison between the CEO and internal/external stakeholders, managing communications and follow-ups
• Support administrative needs for the executive team and board meetings, including agenda preparation, documentation, and action item tracking
• Manage office budget and expense tracking for operations and team activities
• Coordinate onboarding logistics for new hires and ensure smooth integration into the team

Benefits

• Competitive compensation and benefits package
• Opportunity to work at the center of a high-growth fintech startup
• Direct partnership with leadership and visibility into strategic decisions
• Collaborative and innovative work environment
• A chance to make a tangible impact in a rapidly evolving industry
• Equity at a fast-growing, successful startup

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed