Executive Assistant/Office Manager

Mesch • Fort Worth, TX

5h • $60,000 - $80,000 • Onsite

About The Position

The Executive Assistant/Office Manager plays a critical role in supporting firm leadership and managing front-office operations. This position is ideal for a detail-oriented, service-minded professional who thrives in a people-focused environment, can handle administrative priorities with confidence and enjoys creating a smooth, welcoming experience for both clients and staff.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant or Office Manager (professional services preferred)
• Strong organizational skills with the ability to manage competing priorities
• Excellent communication skills (written and verbal)
• High attention to detail and accuracy, especially with data entry and invoice preparation
• Proficiency in Microsoft Office (Outlook, Excel, Word); ability to learn new systems quickly
• Professional demeanor, reliability and discretion

Nice To Haves

• Experience in an accounting, legal, finance or professional services environment
• Familiarity with billing/invoicing and CRM or practice management systems
• Experience supporting senior leaders or multiple executives

Responsibilities

• Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership
• Oversee email management, including drafting responses, routing messages and following up as needed
• Prepare and format correspondence, memos, reports and internal documents
• Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics
• Provide general administrative support to staff as needed
• Maintain a warm, welcoming front-office experience for clients and visitors
• Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations
• Receive and distribute packages, mail and deliveries; coordinate outgoing shipments
• Maintain office organization, conference room scheduling and general professional appearance
• Assist with onboarding support, office procedures and process documentation
• Coordinate facility-related requests and troubleshoot office-related issues
• Perform accurate data entry into firm systems, spreadsheets and internal trackers
• Prepare invoices and supporting documentation for review and processing
• Assist with time entry tracking, billing-related follow-up and light accounting/admin support
• Maintain confidential records and ensure accuracy in documentation
• Support special projects and various administrative tasks as assigned
• Help plan internal events, team meetings and client-related office coordination
• Maintain discretion with sensitive and confidential information

Benefits

• Competitive compensation based on experience
• Health benefits and paid time off
• A supportive, collaborative team environment
• A family-business culture that values respect, trust and long-term relationships
• Opportunities for advancement and growth for candidates who demonstrate exceptional performance, initiative and leadership potential
• Stable, long-term position with a respected firm

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees