Executive Assistant-Office Manager

Arize AI•San Francisco, CA

1d•Onsite

About The Position

Arize AI is rapidly transforming the world. As generative AI reshapes industries, teams need powerful ways to monitor, troubleshoot, and optimize their AI systems. That’s where we come in. Arize AI is the leading AI & Agent Engineering observability and evaluation platform , empowering AI engineers to ship high-performing, reliable agents and applications. From first prototype to production scale, Arize AX unifies build, test, and run in a single workspace—so teams can ship faster with confidence. We’re a Series C company backed by top-tier investors, with over $135M in funding and a rapidly growing customer base of 150+ leading enterprises and Fortune 500 companies. Customers like Booking.com , Uber, Siemens, and PepsiCo leverage Arize to deliver AI that works. About Arize AI Arize AI is the leading machine learning observability platform, helping companies monitor, troubleshoot, and improve their ML and LLM models in production. We work with innovative teams building the future of AI across industries. The Role We're seeking a dynamic Executive Assistant & Office Manager to support our leadership team and create an exceptional office environment. This dual role combines high-level executive support with hands-on office management, requiring someone who thrives in a fast-paced, collaborative environment and can seamlessly shift between strategic tasks and operational details.

Requirements

3+ years of experience in executive assistant and/or office management roles
Exceptional organizational skills with ability to manage multiple priorities simultaneously
Outstanding written and verbal communication skills
Proactive problem-solver who anticipates needs and takes initiative
Strong interpersonal skills and ability to build relationships at all levels
High level of discretion, integrity, and professionalism
Proficiency in Google Workspace, Slack, and standard office software
Comfortable with ambiguity and adapting in a fast-growing startup environment

Nice To Haves

Experience in tech startups or fast-paced environments
Event planning experience
Familiarity with expense management tools (Expensify, Brex, etc.)
Experience supporting C-level executives
Knowledge of AI/ML industry (helpful but not required)
You're energized by variety and enjoy wearing multiple hats
You have a knack for creating order out of chaos
You bring warmth and positivity to everything you do
You're resourceful and find creative solutions to challenges
You take pride in the details while keeping the big picture in mind
You thrive on making others successful

Responsibilities

Executive Support Provide comprehensive administrative support to executive team members
Manage complex calendars, schedule meetings across multiple time zones, and coordinate travel arrangements
Prepare meeting materials, presentations, and correspondence
Handle confidential information with discretion and professionalism
Act as a liaison between executives and internal/external stakeholders
Assist with special projects and research as needed
Office Management Serve as the primary point of contact for office operations and vendor relationships
Manage office supplies, equipment, and facilities to ensure a smoothly functioning workspace
Coordinate with building management on maintenance, security, and space planning
Oversee office budget
Create and maintain office policies, procedures and access
Plan and execute team gatherings, happy hours, and social events that build community
Foster a welcoming, inclusive office culture that reflects Arize's values