Executive Assistant/Office Manager

Snohomish Health and Rehabilitation of Cascadia • Snohomish, WA

2m

About The Position

Job Description: Executive Assistant Location: Snohomish, WA Role Overview We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our leadership team. This role is the "face and voice" of the executive office, requiring a seamless blend of high-level administrative coordination, professional reception management, and complex calendar logistics. The ideal candidate thrives in a fast-paced environment and possesses the ability to anticipate needs before they arise, ensuring our executives can focus on high-priority strategic goals.

Requirements

• [3]+ years of experience in administrative support, office management, or a similar role.
• Proficiency in Google Workspace or Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Exceptional verbal and written communication skills with a focus on diplomacy and discretion.
• Proven ability to manage multiple priorities simultaneously while meeting strict deadlines.
• A high degree of integrity and the ability to handle confidential information with absolute secrecy.

Responsibilities

• Provide high-level administrative support, including drafting correspondence, preparing reports, and managing sensitive documentation.
• Maintain organized digital and physical filing systems to ensure information is easily retrievable.
• Process expense reports, track budgets, and manage vendor relationships as needed.
• Assist with special projects and research to support executive decision-making.
• Serve as the primary point of contact for internal and external stakeholders, mirroring the executive’s professional tone and values.
• Manage incoming communications (phone, email, and mail), screening inquiries and redirecting them to the appropriate departments.
• Greet high-level guests, clients, and partners with a warm, polished demeanor.
• Maintain a complex and ever-changing appointments and executive calendar, resolving scheduling conflicts with minimal oversight.
• Coordinate all aspects of meetings, including room bookings, technology setup, catering, and agenda distribution.
• Arrange detailed domestic travel itineraries, ensuring all logistics (flights, hotels, and transport) are synchronized.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees