Executive Assistant-Office Manager

Arize AI•San Francisco, CA

7h•Onsite

About The Position

We're seeking a dynamic Executive Assistant & Office Manager to support our leadership team and create an exceptional office environment. This dual role combines high-level executive support with hands-on office management, requiring someone who thrives in a fast-paced, collaborative environment and can seamlessly shift between strategic tasks and operational details.

Requirements

3+ years of experience in executive assistant and/or office management roles
Exceptional organizational skills with ability to manage multiple priorities simultaneously
Outstanding written and verbal communication skills
Proactive problem-solver who anticipates needs and takes initiative
Strong interpersonal skills and ability to build relationships at all levels
High level of discretion, integrity, and professionalism
Proficiency in Google Workspace, Slack, and standard office software
Comfortable with ambiguity and adapting in a fast-growing startup environment

Nice To Haves

Experience in tech startups or fast-paced environments
Event planning experience
Familiarity with expense management tools (Expensify, Brex, etc.)
Experience supporting C-level executives
Knowledge of AI/ML industry (helpful but not required)

Responsibilities

Provide comprehensive administrative support to executive team members
Manage complex calendars, schedule meetings across multiple time zones, and coordinate travel arrangements
Prepare meeting materials, presentations, and correspondence
Handle confidential information with discretion and professionalism
Act as a liaison between executives and internal/external stakeholders
Assist with special projects and research as needed
Serve as the primary point of contact for office operations and vendor relationships
Manage office supplies, equipment, and facilities to ensure a smoothly functioning workspace
Coordinate with building management on maintenance, security, and space planning
Oversee office budget
Create and maintain office policies, procedures and access
Plan and execute team gatherings, happy hours, and social events that build community
Foster a welcoming, inclusive office culture that reflects Arize's values