Executive Office Assistant

Royal Bank of Canada•Minneapolis, MN

4d•Onsite

About The Position

As an Executive Office Assistant, you will serve as the first point of contact for visitors and employees, ensuring a welcoming and professional front office experience, while also providing high-level administrative support to the Executive Suite and senior leaders. This dual-role position is essential for maintaining efficient office operations, managing executive schedules, handling confidential information, and coordinating internal and external communications.

Requirements

Prior administrative support experience in a business office environment
Attention to detail and critical thinking skills
Strong computer skills (including Microsoft Office)
Strong interpersonal skills: able to work effectively with others in a professional manner
Advanced written and verbal communication skills
Excellent organizational skills with the ability to coordinate multiple projects at the same time
Ability to work effectively under pressure and meet prescribed deadlines
Self-starter who works independently with minimal supervision
Able to handle confidential matters with discretion and good judgment

Responsibilities

Maintain Outlook calendars and manage the coordination and logistics of both internal and external meetings
Organize and execute events for the Executive Committee and support onsite meetings with external partners
Arrange and coordinate domestic and international travel agendas, including accommodations and itineraries
Process expense reports and assist with pre-approval workflows, ensuring adherence to company policy and guidelines
Support technology requests, supply orders and general administrative queries
Create and edit spreadsheets and presentations for internal and external meetings, including printing, copying, collating, and binding
Manage visitor logistics, including greeting guests, coordinating check-in procedures, and preparing meeting spaces
Collaborate closely with other team members to provide seamless support and serve as backup as needed