Mid-level Office Administrator

Boeing•Huntsville, AL

4d•Onsite

About The Position

Boeing Defense Space and Security is currently seeking an Executive Office Administrator to join our team in Huntsville, AL. The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners. Additionally, you should be able to thrive in a fast-paced, evolving, agile organization and be a positive leader to others.

Requirements

5+ years of administrative or executive support experience, preferably supporting multiple senior leaders
Experience coordinating and processing domestic and international travel arrangements, generating expenses reports and reconciling corporate credit card charges
Experience using Microsoft Office Products like Outlook, Power Point, Excel, and Word
Experience with organizing and facilitating MS Teams meetings (or similar online meeting tools)
Ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.

Nice To Haves

Experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
Experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership
Experience working with senior leaders at partnering companies/organizations
Experience managing and organizing multiple deliverables and deadlines with minimal direction
A team player, able to work in collaborative environment

Responsibilities

Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
Collects and compiles data to provide visibility of status for traveler's review and/or signature.
Creates, edits and maintains electronic and written communication.
Tracks and maintains information relative to department and business operations.
Verbally communicates a wide variety of information to multiple audiences.
Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
Prioritizes and schedules management-level employee time and availability for efficient use of time; coordinates with senior executive administrative staff within Boeing Defense organization.
Tracks and maintains designated conference room schedules for availability and efficient use of resources.
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
Orders and maintains office supplies.
Plans and implements logistics for executive level internal and external events.
Provides guidance for less experienced employees.
Works under limited supervision.