Executive Office Administrator (EOA)

Boeing • Seattle, WA

23h

About The Position

The Boeing Company is looking for an Executive Office Administrator (EOA) to join their team in Mesa, AZ or Seattle, WA . This position will support the Boeing Enterprise AI & Data Vice President/Chief AI & Data Officer under Information Digital Technology & Security (IDT&S), and other executives directors within the Enterprise AI & Data (EAI&D) organization. The ideal candidate has experience supporting executives with a high degree of professionalism and discretion, while also being proactive and demonstrating robust attention to detail, along with the ability to adjust priorities efficiently and effectively. The EOA will work in a fast paced and dynamic environment supporting calendar management, travel arrangements and expense reporting, logistical planning for internal and external events, and coordination with other senior executive offices across Boeing. The desired candidate must have strong interpersonal, organizational, collaborative, and time management skills.

Requirements

• 5+ years of experience supporting and engaging with organizational senior leadership and their teams to coordinate priority needs, support internal and external events, and provide effective travel arrangements when necessary
• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
• 5+ years of experience managing executive schedules and calendars using Microsoft Outlook
• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

Nice To Haves

• Bachelor’s degree or higher
• 5+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges
• 5+ years of experience in a role which required strong interpersonal and communication skills
• Experience leveraging technology and business applications to manage and interpret data relevant to responsibilities for problem identification and resolution
• Experience using collaboration tools (e.g., Microsoft Teams)
• Experience building positive relationships with peers and leaders, collaborating effectively, and communicating clearly
• Experience acting as a liaison between executives and their support staff to ensure proper coordination and communication

Responsibilities

• Establish and maintain effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
• Prioritize and schedule senior executive-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work
• Develop a clear understanding of business operations and strategic priorities to apply sound judgment when rescheduling or prioritizing meetings for executives
• Plan and implement logistics for senior executive-level internal and external events
• Coordinate and process domestic and international business travel arrangements, monitor travel logistics, generate expense reports, provide visibility of report status, and assist in reconciling corporate credit card charges and verify payments to ensure timely and accurate reimbursement
• Process and screen incoming and outgoing communications to ensure proper dissemination of information
• Communicate a wide variety of information with multiple audiences, both verbally and in writing
• Track and maintain information relevant to organizational operations and schedules
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources, such as office supplies
• Provide guidance to less experienced employees

Benefits

• At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent.
• Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
• The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
• Pay is based upon candidate experience and qualifications, as well as market and business considerations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees