Executive Meeting Manager - Limelight Boulder

Aspen Skiing Company•Boulder, CO

11d•$59,000 - $65,000•Onsite

About The Position

The Executive Meeting Manager is responsible for increasing year-round top-line revenue through proactive and reactive sales of guestroom blocks, catered events, and group business. This position manages the sales process from inquiry through post-event follow-up, ensuring seamless event execution and exceptional client service. This position reports to the Director of Sales & Marketing. The salary range for this position is $59,000 - $65,000 plus sales incentive plan. Actual pay will be dependent on budget and experience; all our salaried roles are eligible for bonus.

Requirements

Minimum of two (2) years of hospitality experience required
Strong organizational, multitasking, and time management skills in a fast-paced sales environment
Excellent verbal and written communication skills with the ability to build and maintain client relationships
Experience preparing proposals, contracts, budgets, and Banquet Event Orders (BEOs)
Proficiency with Microsoft Word, Excel, Outlook, Delphi/Amadeus, and Property Management Systems
Knowledge of hotel sales, catering, and event planning processes and procedures
Ability to manage relationships with internal departments, clients, vendors, and external stakeholders
Strong attention to detail with the ability to coordinate multiple events and priorities simultaneously
Ability to meet or exceed individual sales goals established by the Director of Sales & Marketing
Ability to influence and collaborate effectively with both internal and external stakeholders
Working knowledge of operational workflows, billing procedures, and interdepartmental coordination
Ability to analyze event needs and ensure accurate communication of event requirements to operational teams
Ability to work collaboratively with accounting and operations teams to ensure accurate and timely billing
Professional presentation and customer service skills with a client-focused approach
Ability to travel within the assigned sales region as needed
Ability to work flexible hours, including nights, weekends, and holidays as business demands require

Nice To Haves

Bachelor’s degree preferred
Minimum of two (2) years of hotel sales and/or event management experience preferred

Responsibilities

Manage the complete sales and event planning process for group bookings (10–25 rooms on peak), including inquiry handling, proposal development, contract execution, event coordination, onsite support, and post-event follow-up
Develop and implement sales strategies to drive top-line revenue growth for guestrooms, catered events, and group business
Respond promptly and professionally to group booking inquiries, accurately confirming event details and client requirements
Coordinate all event logistics, including menus, room setups, audiovisual requirements, staffing, and operational details to ensure flawless execution
Serve as the primary liaison between clients and hotel departments to ensure all group and catering needs are executed as contracted and in accordance with hotel standards
Maintain ongoing communication with clients before, during, and after events to address concerns, provide support, and ensure client satisfaction exceeds expectations
Conduct site tours and maintain strong relationships with community organizations, professional associations, and key accounts to increase visibility and group market share
Attend and participate in sales, BEO, and departmental meetings to communicate event details and operational updates effectively
Utilize Delphi/Amadeus and other systems to track sales activity, maintain detailed account notes, manage event records, and support forecasting and revenue tracking
Assist in the preparation, review, and proofing of Banquet Event Orders (BEOs) to ensure accuracy and alignment with client expectations
Review banquet checks and coordinate with accounting and operations teams to ensure timely and accurate billing and final invoices
Follow up with clients after events to review event success, address concerns, send formal thank-you communications, and secure future business opportunities
Maintain high standards of professionalism, organization, and service quality while supporting additional duties and special projects assigned
Other duties as assigned