Executive Legal Assistant

Lake County•Waukegan, IL

1d•Onsite

About The Position

Under general supervision, this position provides secretarial and administrative support to legal professionals within the Public Defenders Office. It requires considerable judgment and independent action in establishing or adapting work procedures to new situations, as well as the use of high levels of discretion and the application of administrative and business management skills.

Requirements

Considerable knowledge of PC operations and software (Outlook, Excel, Word, etc.).
Knowledge of the court system as well as law office operations.
Speedy and accurate typing skills.
Ability to communicate effectively both in writing and verbally.
Excellent telephone skills and knowledge of the operation of a multiple line telephone system, as well as the ability to operate one calmly and efficiently.
Readily acquire knowledge of applicable policies and procedures.
Ability to make minor independant decisions based on local statutes and office procedures.
Ability to prioritze work and maintain workflow in a hectic environment.
Ability to identify questions that should be answered by an attorney.
Ability to use good judgment, tact and courtesy.
Ability to exercise discretion, confidentiality, and uphold the ethical standards of the legal profession.
Ability to maintain professional and pleasant working relationships within the office and with other offices within the county.
Ability to multitask as needed.
Ability to work with the general public in highly charged and emotional situations.
Completion of a standard high school program or equivalent.
Ability to read, write, speak, and understand both English and Spanish.

Responsibilities

Accurately prepare and maintain case files and filing system.
Organize and prepare daily court calls.
File and request documents with and from the Clerk of the Circuit Court as well as other agencies within the Lake County Government.
Aid attorneys with facilitating client contact and other tasks as necessary.
Perform back-up receptionist duties and operate a switchboard-like phone system by identifying the caller, nature of the call, and the appropriate party to forward the call to.
Manage clients both in-person and over the phone.
Input and maintain data in case management system and ensure data integrity.
Prepare files for preservation in archive storage or destruction in accordance with regulations.
Deliver court documents and files to courtrooms as needed.
Operate office machinary and software with speed and accuracy.
Notarize documents as needed.