STATEWIDE VEHICLE AQUISITION (EXECUTIVE II)

State of Illinois•Springfield, IL

1d•Onsite

About The Position

The Department of Central Management Services, Division of Vehicles is accepting applications to fill an Executive II position serving as a State-Wide Vehicle Acquisition Executive. The ideal candidate will be highly motivated with the ability to resolve complex issues independently. This position functions within a team of administrators on fleet acquisitioning programs, coordinating, and executing the procurement of vehicles. We invite all qualified candidates to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
Requires two years of responsible administrative experience in a public or business organization.
Requires two (2) years of professional experience working with an Enterprise Asset Management (EAM) fleet system, BidBuy, Systems Application Products (SAP), or comparable fleet management and procurement systems.
Requires two (2) years of professional experience managing vehicle data and billing information.

Nice To Haves

Prefers two (2) years of professional experience working with an Enterprise Asset Management (EAM) fleet system, BidBuy, Systems Application Products (SAP), or comparable fleet management and procurement systems.
Prefers two (2) years of professional experience managing vehicle data and billing information.
Prefers two (2) years of professional experience meeting deadlines with a strong attention to detail, utilizing critical thinking skills, while prioritizing assignments, and bouncing between multiple projects.
Prefers working knowledge of Vehicles Services programs and the associated procurement standards and procedures.
Prefers professional experience with the principles of accounting, budgeting, statistics, creating and interpreting spreadsheets, Word documents, Access tables, reports, and procurement.
Prefers two (2) years of professional experience with exercising judgment and discretion in developing, implementing, and evaluating new and revised methods, procedures, performance standards, departmental policies and procedures.
Prefers one (1) year of professional experience developing and managing a supportive public or private sector program.
Prefers one (1) year of professional experience analyzing administrative problems and adopting an effective course of action.

Responsibilities

Under general direction of management, functions within a team of administrators for the organization, planning, and execution of the statewide Vehicle Acquisition Programs.
Serves within a team of administrators for all state agency vehicle coordinators/vehicle buyers providing training on efficient fleet management principles, advising on policy and procedures, interpreting applicable state statutes and administrative rules to prepare their vehicle purchase requests.
In consensus with other team members, plans and executes all DOV responsibilities relative to the CMS Surplus Property iBid program to dispose of vehicles.
In consensus with other team members, coordinates Auto Liability for drivers in the CMS fleet and Vehicle Acquisition Program as applicable involved in auto accidents.
Creates and interprets Excel, Access, PowerPoint, Visio, and Calendar work products used in daily division operations.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position).
10 -25 days of paid vacation time annually (10 days for first year of state employment).
12 days of paid sick time annually which carryover year to year.
3 paid personal business days per year.
13-14 paid holidays per year dependent on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Deferred Compensation Program – voluntary supplemental retirement plan.
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.