Executive Facilities Administrator - BSC

Exelon • Chicago, IL

6h • Onsite

About The Position

The Facilities Administrator will work closely with and report to the Supervisor Facilities Operations. The position will be responsive to internal and external customers seeking support and information related to the operation of the primary facility under the purview of the position. Specifically, this position will handle onsite day-to-day executive coordination and facilities related responsibilities including coordinating activities and work being completed onsite. Will manage records and provide scheduling support. Position will include administrative functions related to the support of the onsite executive leadership including associated correspondence.

Requirements

• High School diploma or GED
• At least 3 years experience in a Real Estate or Facilities setting with Executive interaction.
• Demonstrated knowledge and understanding of PC applications, including Windows, MS Office, PCARD, TIME, etc.
• Demonstrated ability to work independently, exercise sound judgment and discretion and coordinate multiple projects simultaneously.
• Demonstrated administrative, organizing and planning skills.
• Demonstrated ability to conduct research, identify data requirements and create research tools.
• Demonstrated knowledge of corporate and business unit policies procedures and practices.
• Proven ability to perform effectively in a high-performance culture.
• Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal).
• Good organizational and analytical skills and ability to prioritize multiple activities and requirements.
• Drive and promote safety culture within portfolio to include subcontractors, suppliers, and visitors.
• Works and participates effectively in a team environment, within the department, and other departments, and with outside contractors.
• Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments.
• Updates key stakeholders as necessary.

Responsibilities

• Assign service requests/work orders to appropriate resources. Track progress and report completion of work; document client satisfaction levels.
• Work with Real Estate and Facilities Leadership in support of the assigned Facilities. Communicate and work with management, corporate facilities and administrative staff, and external vendors in support of the Facilities Department.
• Provide general office and related support to Executives. Including, but not limited to, food ordering, billing/charge reconciliation, runner services, supply ordering, supply stocking, and general office management support.
• Participates in or handles special projects as appropriate. Based on need of onsite Executives or Real Estate and Facilities leaders, participate in and assist in special projects and assignments.
• Coordinate all aspects of project implementation to include reviewing and maintaining current office equipment, physical space, and planning for future needs of all Exelon leased and owned buildings.
• Coordinate with internal customers and external vendors on small capital projects at both current and new facilities.
• Manage day-to-day facility maintenance and repair requests at specific Exelon location.
• Coordinate the moving of employees from various office locations across the Exelon portfolio once Occupancy Planning team provides the details of the move to and from.
• Work with internal customers to plan, coordinate, and facilitate company event set-ups and take downs.
• Complete additional responsibilities as assigned.

Benefits

• Annual Bonus for eligible positions: 7%
• 401(k) match and annual company contribution
• Medical, dental and vision insurance
• Life and disability insurance
• Generous paid time off options, including vacation, sick time, floating and fixed holidays, maternity leave and bonding/primary caregiver leave or parental leave
• Employee Assistance Program and resources for mental and emotional support
• Wellbeing programs such as tuition reimbursement, adoption and surrogacy assistance and fitness reimbursement
• Referral bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED