Executive Director

Portal Innovations LLC • Salt Lake City, UT

1d • $175,000 - $190,000 • Onsite

About The Position

Portal Innovations is seeking a highly motivated and organized Executive Director to lead Woodbine Labs, Powered by Portal in Salt Lake City, Utah. The Executive Director will provide strategic and operational leadership for Woodbine Labs, overseeing site operations, member experience, programming, ecosystem engagement, and business growth. This individual will be responsible for building a vibrant innovation community that accelerates the success of member companies while advancing Portal's mission throughout Utah's life sciences and deep tech ecosystem.

Requirements

• Bachelor's degree in business administration, Science, Engineering, or a related field.
• Minimum 5 -7 years of experience in program management preferred, preferably within an incubator, accelerator, or startup environment, with a focus on deep-tech sectors and early-stage startups.
• Experience with business development and/or sales.
• Excellent project management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Exceptional communication, interpersonal, and networking skills.
• Proficient in project management tools and software.
• Detail-oriented and extremely organized.
• Must be eligible to work in the United States.

Nice To Haves

• Understanding of life sciences, biotech a plus.

Responsibilities

• Collaborate with key stakeholders to execute the vision and strategic goals for the Incubator.
• Lead day-to-day operations of the Incubator, ensuring they meet the needs of the companies that will operate in the space.
• Drive the member experience end-to-end — from onboarding, quarterly ecosystem programming, consistent member pulse checks, and evaluation of needs to ensure member satisfaction and engagement and a consistent Portal experience.
• Oversee and manage the onsite team- including roles for member experience, membership growth and sales and the lab operations.
• Work closely with the broader Portal team, our partners and clients, including BioUtah, BioHive, the University of Utah, BYU, etc.) to execute Portal’s mission in the Salt Lake City/Utah ecosystem to drive utilization, productivity, operational efficiency and successful outcomes at the Incubator.
• Build relationships with industry, vendors, universities, community organizations, venture capital firms and ecosystem partners to leverage both academic and external resources and create partnerships that benefit the Incubator.
• Represent the Incubator at community and industry networking functions to promote its mission and attract potential new members/partners.
• Report operations and overall impact to key stakeholders on a regular cadence.
• Support and work with the Membership Growth and Sales Manager to source prospective members, determine the best location for incoming members lab benches and desks, and approve deal terms with prospective entrepreneurs and companies seeking to operate out of the Incubator.
• Leverage resources and the broader Portal team to execute on the Portal playbook and apply it in a new environment to drive utilization, productivity, operational efficiencies and successful outcomes at the incubator.
• Manage day-to-day operations of the Incubator including vendor contracts, and events, ensuring efficient processes and resource allocation.
• Work with the team and individuals to develop and meet/exceed KPIs based on strategic KPIs/goals.
• Develop and maintain program documentation, including marketing materials, budgets, timelines, and performance metrics.
• Plan and execute high-quality programming, workshops, seminars, networking events, office hours, and community activities that drive member engagement, recruitment, retention, and ecosystem development.
• Manage and oversee site budget, encompassing cost optimization, capital and expense investments, budget re-forecasting, and related activities.
• Oversee all aspects of lab and facility operations, including equipment procurement, maintenance programs, EHS, SOP creation and implementation, consumables management, and vendor/contractor relationships, ensuring the site runs safely, efficiently, and to Portal standards.
• Collaborate across the Portal network to identify and share opportunities for member companies, leverage enterprise-wide resources, and contribute programming and best practices that strengthen the overall Portal ecosystem.

Benefits

• Excellent Medical, Dental and Vision
• Life and Disability Benefits
• Flexible PTO Policy
• Generous Parental Leave
• 401K Program
• In Office Perk: Unlimited Coffee and Snacks to keep you going throughout the day

What This Job Offers

• Job Type: Full-time
• Career Level: Executive