Executive Director of Grants and Development

Yellowstone Boys and Girls Ranch•Billings, MT

2d•$112,667 - $126,808•Onsite

About The Position

The Executive Director of Grants and Development secures funding to support Yellowstone Boys and Girls Ranch’s mission of Caring People, Preparing Youth for Life. The role combines strategic fundraising leadership with hands-on grant writing and donor engagement, collaborating with YBGR leadership and the Yellowstone Boys and Girls Ranch Foundation to identify prospects, implement fundraising strategies, and ensure accurate donor research, communication, and reporting. The position researches and pursues grant opportunities; develops proposals; manages grant deadlines and reporting; and acquires, cultivates, and stewards donors, grantors, foundations, and businesses. It also represents YBGR in the community, coordinates donor visits and site tours, supports fundraising communications, develops and tracks annual goals, and reports on performance and opportunities. The Executive Director models YBGR’s mission and values, follows organizational policies and safety requirements, participates in supervision and training, and contributes to strategic goals and quality improvement initiatives. The job is based at the Billings Campus in Billings, Montana, and is full-time. Work is primarily in an office, with local and regional travel and occasional overnight stays for donor engagement, meetings, community events, and site tours. The salary range is $112,667.36–$126,807.98 annually; the starting salary range is $4,333.36–$4,877.23 biweekly and is determined by education and relevant experience.

Requirements

Must be 21 years old or older.
Must pass criminal record and child abuse registry background checks required by the State of Montana.
Minimum bachelor’s degree in nonprofit fund development, marketing, communication, business administration, or a related field.
At least 3 years of demonstrated experience.
Strong oral and written communication skills, organization, and attention to detail.
Working knowledge of Word, Excel, and donor databases.
Ability to travel locally and regionally as needed, with occasional overnight stays.
Self-starter who is results-oriented, self-motivated, self-disciplined, diligent, and forward-thinking.
Ability to work independently and as part of a team, meet goals and deadlines in a fast-paced environment, and define success collectively.
Strong interpersonal and social skills, intuition, and discernment; ability to work effectively with diverse personalities and populations.
Professional appearance and conduct; ability to interact and communicate effectively with others, build relationships, collaborate, resolve conflicts, and navigate social situations.
Commitment to YBGR’s values of Faith, Integrity, Relationship, and Stewardship.
Ability to remain stationary for extended periods, move around office settings and occasionally travel, operate standard office equipment, and occasionally lift and carry materials weighing up to 20 pounds.
Visual and auditory acuity sufficient for effective in-person, phone, and electronic communication; ability to adapt to office, outdoor, business, donor-home, and organizational-facility environments.

Responsibilities

Research, identify, and qualify grant opportunities from foundations, corporations, and government sources.
Prepare grant proposals, letters of inquiry, and supporting documentation.
Manage grant calendars, deadlines, compliance, and reporting requirements; track performance metrics and maintain accurate records in the donor database.
Collaborate with the Yellowstone Boys and Girls Ranch Foundation on donor affinity and capacity research, including research on local businesses.
Contact assigned lapsed and newly acquired grantors and donors to encourage continued engagement.
Represent YBGR at community organizations and events, and meet with local businesses to present the mission and solicit contributions.
Schedule and conduct visits with private donors, grantors, foundations, and businesses, including follow-up visits as appropriate.
Coordinate and lead YBGR tours for prospective donors and business representatives.
Partner with the Foundation to identify and cultivate donors, and manage a priority list of 100 or more prospects based on linkage, interest, and capacity.
Identify potential planned givers and communicate with the Foundation about them.
Maintain ongoing donor and grantor communications through calls, emails, and written correspondence; assess interest and capacity and steward relationships.
Help the Foundation with newsletter content and contribute to video and radio marketing and public-relations messaging as needed.
Ensure donor recognition reflects individual preferences and uphold donor confidentiality and ethical fundraising standards.
Develop annual fundraising goals, monitor progress, evaluate strategies to maximize income and minimize expenses, and prepare reports for leadership and the board.
Update donor records and maintain accurate activity and outcome reports in coordination with the Foundation.
Participate in regular meetings with YBGR and Foundation staff to advance shared goals and objectives.
Learn and communicate YBGR’s mission, history, treatment philosophy, and services; represent the organization professionally to external stakeholders.
Model YBGR’s mission and values, follow organizational policies and safety procedures, identify problems and propose solutions, and support strategic goals and PQI initiatives.
Participate in professional organizations and training as needed, attend monthly supervision/coaching meetings, complete required training, and perform other duties as assigned.