Executive Director of Advancement Services

Florida Atlantic University • Boca Raton, FL

1d • Onsite

About The Position

The Division of Institutional Advancement at Florida Atlantic University is seeking an experienced and strategic Executive Director of Advancement Services in Boca Raton, Florida. The Executive Director provides leadership for the systems, data, and reporting that support the University's fundraising and engagement efforts, and serves as a key partner in advancing institutional priorities and philanthropic success.

The position provides essential infrastructure for the Advancement enterprise, facilitating fundraising, gift processing, constituent tracking, relationship management, fund management, and stewardship. It supports front-line colleagues in their relationships with donors, potential donors, volunteers, and other supporters, while minimizing management risks through accurate fundraising records and reports and secure handling of sensitive data. The Executive Director maintains compliance with relevant regulations and guidelines, including applicable Internal Revenue Code requirements, CASE standards, and University and Foundation policies.

The role develops and maintains a comprehensive data management program, including short- and long-term strategic planning to improve services and ensure data quality and timeliness. It oversees the Advancement database, data integrity, analytics, reporting, and the Blackbaud RE and RE NXT databases. The Executive Director also oversees customized, automated, and dashboard reporting for university leadership, deans, and the Advancement team, and ensures timely and accurate responses to data requests from Advancement and campus partners.

The Executive Director provides broad administrative and budget oversight and strategic leadership for the planning, implementation, improvement, and evaluation of Advancement Services operations. This includes overseeing records and gifts staff, information technology and business analytics staff, and the use of data analysis and reporting tools. The role works across Advancement and campus to assess needs, secure resources, provide training, and recommend application customizations; promotes donor-centered development and compliance in gift and fund transactions; manages vendor contracts and outsourced work; and adheres to FAU standards of discretion and confidentiality. Other job-related duties may be assigned.

Requirements

• Master's degree in an appropriate area of specialization and seven years of appropriate experience; or a bachelor's degree in an appropriate area of specialization and nine years of appropriate experience.
• Final candidate must provide official, sealed transcripts and an original NACES evaluation, if applicable, from their educational institution to Human Resources before starting employment.
• Selected candidates must successfully complete and pass required pre-employment screenings before starting employment.

Responsibilities

• Facilitate fundraising, gift processing, constituent tracking, relationship management, fund management, and stewardship.
• Provide essential infrastructure for the Advancement enterprise and position front-line colleagues for success in relationships with donors, potential donors, volunteers, and other supporters.
• Accurately record and report fundraising information, securely manage sensitive data, and minimize associated management risks.
• Understand, explain, and maintain compliance with regulations and guidelines governing fundraising and gift processing, including applicable Internal Revenue Code provisions, CASE standards, and University and Foundation policies.
• Stay current with philanthropy trends and relevant technical and technological developments, and lead the organization in applying them.
• Develop and maintain a comprehensive data management program and short- and long-term strategic planning initiatives to improve products and services and ensure data quality and timeliness.
• Oversee the Advancement database with regard to data integrity, analytics, and reporting.
• Oversee development of customized, automated, and dashboard reports for university leadership, deans, and the Advancement team.
• Provide administrative and budget oversight, and strategic leadership in planning, implementing, improving, and evaluating Advancement Services functions and operations.
• Oversee records and gifts staff, evaluate current business practices and resources, and optimize performance for fundraising and campaign success.
• Oversee information technology and business analytics staff, and implement guidelines and systems for best-practice use of data analysis and reporting tools.
• Ensure timely and accurate provision of information for Advancement and campus partner data requests and reporting needs.
• Oversee the Blackbaud RE and RE NXT databases.
• Work within Advancement and across campus to assess needs, secure resources, provide training, and recommend application feature customizations with a focus on end-user satisfaction.
• Promote donor-centered development and compliance with gift and fund transactions by preventing, investigating, and correcting issues through consultation, education, and administration of departmental policies and procedures.
• Work with vendors, secure vendor contracts, and manage outsourced departmental work.
• Adhere to Florida Atlantic University standards of discretion and confidentiality.
• Perform other job-related duties as assigned.

Benefits

• Medical, dental, vision, and life insurance.
• Flexible Spending plans and an Employee Assistance Program.
• State retirement options, including tax-deferred annuities and Roth 403(b) plans.
• Eligibility for the State employees Public Service Loan Forgiveness program.
• Sick Leave Pool Program.
• Paid time off for eligible employees, including vacation and sick leave, one personal day, nine paid holidays, and paid winter break at the President's discretion.
• Paid Community Engagement Volunteer Service Day.
• Employee Educational Scholarship Program tuition assistance for eligible staff and faculty after six months of full-time employment; for in-unit faculty, the program may extend to spouses and dependent children subject to eligibility rules.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive