Executive Director - Assistant Controller

Stanford Medicine Children's Health•Palo Alto, CA

9h•$221,000 - $255,000•Remote

About The Position

Reporting to the Vice President and Controller, the Assistant Controller is responsible and accountable for the performance of the accounting and financial reporting aspects of the Controllership function for Stanford Medicine Children's Health, which includes Lucile Salter Packard Children's Hospital at Stanford (LPCH), Faculty Practice Organization (FPO), Packard Children's Health Alliance (PCHA), Lucile Packard Foundation for Children's Health (LPFCH), and Packard Medical Group (PMG) and reporting only for Lucile Packard Foundation for Children's Health (LPFCH). Responsible for the accounting operations including treasury, general accounting, intercompany accounting (including shared and purchased services budgeting), revenue and reimbursement, property, plant, and equipment (including capital budgeting), restricted funds, and financial reporting including benchmarking, operational reporting, management reporting, tax returns, quarterly and annual financial statements, external bond reporting, and other financial activities in the accounting and reporting function. Directs processes required to complete the timely and accurate closing of the business cycle. Assists the Controller in the development, implementation, and maintenance of policies, objectives, and short- and long-range planning. Oversees and provides direction for implementing new financial reporting and automation systems. Directs the preparation of financial and management reports and procedures. Collaborates with internal and external stakeholders to establish efficient processes, workflows, and policies. Establishes priorities for accounting functions.

Requirements

Bachelor's degree in a related field/discipline from an accredited college or university.
Seven (7) years of progressively responsible and directly related work experience.
Certified Public Accountant
Demonstrated ability to analyze and evaluate complex accounting transactions, changes, and matters.
Demonstrated ability to conduct independent research, be analytically curious, a self-starter and ability to learn unfamiliar concepts quickly.
Demonstrated ability in systems thinking and evaluating upstream and downstream impacts of changes, inclusive of ability to both be very detail oriented whilst able to see the big picture
Demonstrated ability to develop financial budgets and manage expenses.
Demonstrated ability to direct, manage, motivate, support, and evaluate staff.
Demonstrated ability to foster effective working relationships and build consensus.
Demonstrated ability to and experience in providing leadership, influencing others, and communicating exceptionally well, both orally and in writing, and providing regular, clear, and concise communication, including financial education, analyses, and projections to ensure an informed and engaged team and organization.
Demonstrated ability to identify, mediate, and own resolution of complex problems and issues.
Knowledge of computer systems and software used in accounting.
Demonstrated ability to develop, maintain, and oversee financial internal controls.
Demonstrated expertise in financial regulatory requirements, tax issues, and financial reporting.
Mastery of Generally Accepted Accounting Principles (GAAP).
Knowledge of local, state and federal regulatory requirement related to the functional area.
Knowledge of principles and practices of organization, administration, fiscal and personnel management

Responsibilities

Provides direction and operational oversight for the accounting and reporting functions including operational oversight of managers and supervisors, executes on the Controller's strategic vision and Controllership transformation through continuous improvement, automation, streamlined processes, implementation and integration of financial systems, and collaboration with key business partners to support the needs of the growing organization.
Manages multiple teams in the Controller's Office to ensure achievement of functional and budget/financial goals. Prioritizes resources and recommends strategies for implementing additional resources.
Oversees the preparation fiscal and budget reports for internal management; develops projections and analysis with recommendations and conclusions for management.
Directs the preparation of Board reporting, financial statements, tax returns, cost reports, and all other financial reporting in a timely and accurate manner. Develops annual operating budgets and provides fiscal direction to the department.
Ensures balance sheet account reconciliations are completed monthly, reviews and ensures reconciling items are resolved in a timely manner, including consultation with the Controller for all unusual items.
Ensures financial records systems are maintained in accordance with generally accepted accounting principles (GAAP), and recommends and implements changes, when necessary or required by changes in GAAP, inclusive of responsibility for technical accounting memos and analysis to ensure compliance with guidance.
Ensures that documented agreements are in place to support inter-entity transactions for LPCH and PCHA with Stanford University (SU), Stanford Medicine Healthcare (SHC), and LPFCH. Responsible for accounting of such transactions, including ensuring the transactions are balanced to ensure appropriate eliminations within the LPCH consolidated entity (as it relates to LPFCH) and with the SU consolidated entity(as it relates to SU and SHC).
Oversees the recording, reviewing, approving, and transmitting of financial transactions in accordance with regulatory and internal controls.
Approves transactions that are beyond the scope of managers and supervisors. Provides analyses for management review to determine financial adjustments required to resolve outstanding financial transactions.
Responsible for the accounting of over 600 donor/restricted funds for LPCH and PCHA in accordance with donor agreements.
Manages the proper maintenance of the General Ledger Report Writer, maintains consistency in report formats both within a division and among divisions and between internal and audited formats.
Maintains Standard JE Manual, Approval Process Policy, Cash Control Policy and Procedure, File Retention Policy, and other accounting policies as needed.
Manages treasury, general accounting, intercompany accounting and budgeting, revenue and reimbursement, property, plant, and equipment accounting and budgeting, restricted fund accounting, and financial reporting.
Manages the timely and accurate filing of statutory financial reporting inclusive of Medicare and Medi-Cal cost reports, Federal and State income tax returns, Property tax returns, Sales tax returns, and unclaimed property returns.
Responsible for compliance with IRC 501( r) requirements and collaboration with Revenue Cycle and Community Benefits leadership on policy, implementation, and reporting of compliance activities for LPCH.
Develops, implements and maintains policies, objectives, short-range and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
Guides managers in providing variance explanations for business cycle transactions.
Selects, develops, motivates and evaluates the performance of assigned managers, supervisors and/or individual contributors;
Provides operational guidance to managers overseeing staff.
Serves as a resource for managers when troubleshooting by vigorously investigating, analyzing, and resolving problems.
Develops business plans and provides financial analysis associated with business plans and any other capital requests.
Collaborates with Information Technology (IT) department on projects and transmission of data and oversees integration for automation projections.
Owns and oversees the coordination of audits.
Prepares and/or reviews various reports, correspondence, and position papers; conducting and/or attending meetings and conferences.