Executive Director, Administration

City of New York•East Elmhurst, NY

13h•Onsite

About The Position

The New York City Department of Correction (DOC) is an integral part of the City’s evolving criminal justice system, participating in reform initiatives and strategies aimed to move the City towards a smaller jail system without compromising public safety. The DOC is responsible for maintaining a safe and secure environment for staff, visitors, volunteers, and people in our custody. Importantly, safe jails enable DOC to provide people in custody with the tools and opportunities they need to successfully re-enter their communities. The DOC operates facilities and court commands across the five boroughs with more than 7,500 diverse professionals and knowledge experts. The Department seeks a candidate to serve as the Executive Director of Administration. Under the executive direction of the Deputy Commissioner of Administration, and with latitude to exercise independent judgment, the Executive Director of Administration will serve as the Department’s staffing manager and oversee the assignment and management of uniformed personnel. The candidate will develop and oversee a Roster Management Unit, which will be responsible for monitoring staff assignments, status, and scheduling in all facilities. They will develop and implement policies and procedures to evaluate staff outages and staff placed on modified duty and create an assignment classification system that ensures all staff are appropriately deployed throughout each facility, while evaluating staff schedules. This work will be done in consultation with the Deputy Commissioner of Legal Matters and the Nunez monitor to meet the requirements of the consent judgment and associated court orders. The position will be responsible for developing a plan to periodically re-evaluate staff employment status. The candidate will collaborate with the Deputy Commissioner of Administration, the Deputy Commissioner of Investigation, and the Deputy Commissioner of Trials to develop a plan to provide the Department with the necessary resources to address any potential discipline that may need to be imposed for abuse of employment status. Additionally, the Executive Director of Administration will provide periodic reviews of facility-based personnel office operations, including the reconciliation of tables of organization with actual personnel placement schedules in consultation with the Deputy Commissioner of Budget and Finance, analysis of overtime costs, tour commander certification report audits, and the balancing of rotation and steady tours charts with personnel placement schedules. Ultimately, they will develop a revised post analysis that is rooted in correctional best practices, moving the department away from outdated practices. Furthermore, the candidate will oversee the agency’s initiative to civilianize certain posts across the Department by developing a plan to minimize the reliance on uniform staff for tasks that can be performed by civilian personnel. Such a plan will be in consultation with the Chief of Staff, the Deputy Commissioner of Budget and Finance, and the Deputy Commissioner of Human Resources.

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
OR A baccalaureate degree from an accredited college and four years of professional experience in the areas described in '1' above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in '1' above.

Responsibilities

Serve as the Department’s staffing manager and oversee the assignment and management of uniformed personnel.
Develop and oversee a Roster Management Unit responsible for monitoring staff assignments, status, and scheduling in all facilities.
Develop and implement policies and procedures to evaluate staff outages and staff placed on modified duty.
Create an assignment classification system that ensures all staff are appropriately deployed throughout each facility, while evaluating staff schedules.
Develop a plan to periodically re-evaluate staff employment status.
Collaborate to develop a plan to provide the Department with the necessary resources to address any potential discipline for abuse of employment status.
Provide periodic reviews of facility-based personnel office operations, including reconciliation of tables of organization with actual personnel placement schedules.
Analyze overtime costs.
Conduct tour commander certification report audits.
Balance rotation and steady tours charts with personnel placement schedules.
Develop a revised post analysis rooted in correctional best practices.
Oversee the agency’s initiative to civilianize certain posts across the Department by developing a plan to minimize the reliance on uniform staff for tasks that can be performed by civilian personnel.