Executive & Development Assistant, Mon - Fri 9 AM - 2 PM
About The Position
MARC, Inc. is looking for a part-time Executive & Development Assistant to provide administrative support to the President & CEO and Development functions. The position provides dedicated administrative capacity for executive office activities, Board support, development and fundraising administration, and organizational projects while contributing to the effective operation of the front office. The successful candidate will demonstrate strong organizational skills, attention to detail, professionalism, confidentiality, and the ability to manage multiple priorities while working independently. This role will additionally provide backup front-office and telephone coverage. This is a part-time position with a schedule of Monday - Friday from 9 AM - 2 PM.
Requirements
- High school diploma or equivalent.
- Strong organizational and time-management skills.
- Good written and verbal communication skills.
- Basic proficiency with Microsoft Office, Google Workspace, email, and computer databases.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Ability to work respectfully and effectively with people with diverse disabilities, backgrounds, and communication needs.
- Strong attention to detail and ability to follow established procedures.
- Must have a valid driver’s license, vehicle and auto registration.
- Must be able to complete all essential job duties, minimum qualifications, and physical efforts with or without a disability.
Nice To Haves
- Previous office, customer service, volunteer, or administrative experience preferred.
Responsibilities
- Provide administrative support to the President & CEO and the Development department.
- Assist with meeting scheduling, logistics coordination, and preparation of meeting materials.
- Manage the President & CEO’s calendar and assist with travel arrangements.
- Maintain Board contact information and distribution lists.
- Assist with meeting follow-up, including meeting minutes and tracking of action items.
- Maintain and update development records and related information.
- Prepare donor acknowledgment letters, donor mailings and communications.
- Provides administrative support for fundraising events.
- Assist with data entry, document preparation, copying, scanning and filing.
- Provide occasional backup front-office coverage when needed, such as during planned absences, meetings, or periods of increased office need.
- Handle sensitive information with discretion and maintain confidentiality regarding executive matters.
- Perform other duties as assigned by the President & CEO.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
