Executive Coordinator

ADTM Adenza Technology de Mexico S de RL de CV • New York City, NY

6d • Hybrid

About The Position

We are seeking a highly organized, proactive, and tech-savvy Executive Coordinator to serve as a trusted partner to the Chief People Officer (CPO). In this role, you will help maximize the CPO’s effectiveness by managing priorities, anticipating needs, enabling informed decision-making, and ensuring focus remains on the work that matters most. This position goes beyond traditional administrative support. The ideal candidate brings exceptional judgment, strong communication skills, attention to detail, proactivity, and the ability to thrive in a fast-paced environment. You'll leverage modern productivity tools, including AI, to streamline workflows, improve efficiency, and deliver high-quality work.

Requirements

• Significant experience supporting senior executives or leadership teams.
• Exceptional organizational, communication, and relationship-management skills.
• Strong writing, editing, and proofreading capabilities.
• Experience coordinating executive meetings, offsite meetings, travel, and complex schedules.
• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Word, and Excel).
• Comfort using AI-enabled productivity tools and applying sound judgment to ensure accuracy and confidentiality.
• Ability to manage multiple priorities with professionalism, adaptability, and attention to detail.

Responsibilities

• Manage complex calendars, priorities, travel, and executive commitments.
• Prepare agendas, pre-reads, briefing materials, and follow-up communications to ensure meeting readiness.
• Draft, edit, and proofread executive communications, presentations, and other business materials.
• Leverage AI and productivity tools to organize information, summarize content, track actions, and improve workflow efficiency.
• Manage information flow, prioritize requests, and ensure timely responses and decision-making.
• Coordinate leadership meetings, offsites, and events, including logistics and stakeholder communications.
• Build strong relationships across executives, teams, and external partners.
• Anticipate potential issues and proactively resolve challenges before they impact the business.
• Handle sensitive and confidential information with discretion and professionalism.

Benefits

• 401(k) program with 6% employer match
• Employee Stock Purchase Program with 15% discount
• Student loan repayment program up to $10k
• Company paid life and disability plans
• Generous paid time off
• Comprehensive medical, dental and vision coverage
• Health spending account with employer contribution
• Paid flex days to support mental wellbeing
• Gym membership discounts
• Paid parental leave
• Fertility benefits
• Paid bereavement leave
• Company gift matching program
• Employee resource groups
• Paid volunteer days
• Education Assistance Program
• Robust job skills training and Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed