Executive Confidential Assistant to the Deputy Superintendent and Chief Financial Officer

Fall River Public Schools•Fall River, MA

1d•Onsite

About The Position

The Superintendent of Schools announces the following position within the Fall River Public School System: Position: Executive Confidential Assistant to the Deputy Superintendent and Chief Financial Officer. To Support the offices of the Deputy Superintendent and Chief Financial Officer. Performs varied tasks and functions requiring a thorough knowledge of school department procedures and operations, and exercises judgment and initiative to interpret guidelines, apply and follow policies, as well as established procedures and practices. To assist with the Freedom of Information requests.

Requirements

A minimum of five years of successful secretarial or administrative experience within a public or private organization's management office
Demonstrated ability to collect, process, and maintain confidential data related to staff and/or students
Demonstrated experience with management and supervision of duties and personnel related administrative support activities
Demonstrated ability to apply sound policies and procedures to executive level office work, including maintaining confidentiality, coordinating multiple tasks, efficiently scheduling work, and communicating effectively with others at all levels
Demonstrated ability to prepare official correspondence, organize information and generate periodic reports
Demonstrated ability to take initiative and work collaboratively with others within a central management office
Strong writing skills and full proficiency with business management software, and spreadsheet development and maintenance is required.
Demonstrated ability to effectively communicate with staff, parents, community members and/or media as directed by the Deputy Superintendent

Nice To Haves

Experience with financial management software including payroll and accounts payable preferred

Responsibilities

Maintain confidentiality related to work and information handled
Collect, process, and maintain confidential data related to staff, students, and all FRPS
Maintain the calendar/schedule for Deputy/CFO (daily/yearly/Frontline)
Provide administrative assistance in all matters of official capacity
Assist in the consolidation and formatting of the relevant area of the annual budget; and in the generation of any periodic reports related to expenditure
Manage, supervise, and review duties related to bi-weekly payroll processing: time and attendance, leave usage, overtime administration, step increases, longevity increases, stipends, and the timely entry of all such information into the central payroll processing system.
Work collaboratively with administrative and support staff in addressing responsibilities including school department planning, personnel policies and procedures, negotiations, management of grants, school department operations, evaluation, and other duties required by the Deputy/CFO of Schools.
Help collect information for and prepare reports and presentations required by the Department of Education, State Department of Education, School Committee, other agencies, Leadership Team members, and the Superintendent of Schools
Assist in the organization and preparation of legal information pertinent to the department
Prepare confidential correspondence and documents
Assist in scheduling and coordinating meetings and managing the Deputy/CFO Calendars
Prepare confidential letters and memos
Act as a resource to assist and support the superintendent and executive team with the leadership work of the district
Be on call for assistance to the Deputy/CFO on an "as needed" basis, including monitoring social media and crisis management response and operations as needed. These duties may be required to be performed after hours on an "on call" basis, outside of the typical work day.