Executive Business Partner
About The Position
As Marqeta's Executive Business Partner to our Chief Administrative Officer (CAO), you will provide steady, reliable support to our dynamic CAO in a fast-paced environment. You'll leverage your exceptional organizational skills, resilience, and composure to navigate shifting priorities with ease. Operating behind the scenes, you'll serve as a proactive, detail-oriented, and unflappable partner who takes pride in ensuring seamless operations and anticipating needs before they arise. This is a high-touch executive support role — not a Chief of Staff function. With that role already filled on the CAO's team, the person hired into this role will own the operational and administrative backbone: managing calendars, coordinating across stakeholders, keeping projects on track, and ensuring nothing falls through the cracks. It's the right fit for someone who excels at execution and coordination — not strategy or policy. While we work Flexible First, this role requires in-person presence at our Oakland office every Tuesday, with additional in-office days as needed for key moments such as Board meetings and leadership team onsites. We'd love for you to join us!
Requirements
- 5+ years of professional experience in administrative support, with 2+ years of Executive level support (either C-Suite at a similarly-sized firm, or VP+ at a larger company)
- Demonstrated ability to manage executives' calendar and administrative needs with precision, speed, discretion, and exceptional attention to detail
- Experience supporting an executive with access to highly sensitive information (ideally a CHRO, CFO, CLO, or comparable role)
- Ability to perform this role in-person in our Oakland office every Tuesday, with willingness to be present in-person for other key moments (Board meetings, leadership team onsites, etc)
- Strong proficiency with Google Workspace, Slack, Zoom, and other key tools for managing work in a distributed global environment
Nice To Haves
- Experience providing executive support in a remote/hybrid environment
- Experience working at a global company through a rapid growth phase
Responsibilities
- Provide primary executive support to the CAO - including calendar management, expense reports, and complex travel arrangements.
- Administrative support (calendars, travel, expenses & team meetings) to two to three select members of the CAO’s leadership team.
- Manage CAO’s complex and dynamic calendar, navigating frequent changes and prioritizing meetings with sound judgment.
- Coordinate domestic and international travel with precision - including flights, hotels, ground transport, and dining - ensuring alignment with the CAO’s specifications.
- Prepare and process expense reports accurately and efficiently.
- Handle special projects and logistics such as team offsites, milestone and holiday gifts
- Anticipate needs, stay several steps ahead, and respond quickly in a highly fluid environment.
- Manage light operational or finance-related activities such as purchase orders and vendor coordination.
- Be willing to jump in wherever needed - whether that’s coordinating a last-minute meeting, troubleshooting a travel issue, or running out to grab coffee.
- Communicate clearly and professionally across the CAO’s leadership team and cross-functional partners.
- Maintain discretion, professionalism, and a sense of humor - even when things change unexpectedly.
Benefits
- Multiple health insurance options
- Flexible time off – take what you need
- Retirement savings program with company contribution and after tax contributions
- Equity in a publicly-traded company and an Employee Stock Purchase Program
- Family-forming benefits, fertility support, and up to 20 weeks of Parental Leave
- Free therapy sessions, financial and professional coaching, and legal advice
- Monthly stipend to support our remote work model
- Annual “development dollars” to support our people growth and development
- The freedom to live and work wherever you and your family thrive
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
